Receptionist

About the role

We are looking for a receptionist to join our team. This individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate is organized, professional, responsible, capable of working with limited supervision, and committed to helping us meet all our clients’ needs.

Responsibilities

• Greet clients as they arrive at the office, and inquire into their purpose of visiting the firm
• Provide initial information regarding the firm’s services, and availability of lawyers
• Obtain preliminary information from new clients, to determine their case histories, and backgrounds
• Record all information provided by clients, and forward it to lawyers, or legal assistants
• Respond to telephone calls, by operating PABX systems, diverting and transferring calls, and taking and relaying messages
• Handle incoming and outgoing correspondence, according to established protocols and procedures
• Oversee the obtainment and storage of office supplies and equipment, while creating and maintaining an effective liaison with vendors and suppliers
• Ensure that conference and shared spaces are tidy and ready for client meetings
• Assist attorneys, paralegals, and other staff with various clerical duties as needed

Requirements

• High school diploma or GED
• Entry level experience working in an office setting, preferably in the legal environment
• Knowledge of general office practices
• Skill in handling multiple tasks, prioritizing, and meeting deadlines
• Demonstrated skill in effective oral and written communication
• Skill in exercising sound judgment and effective decision making
• Proficiency in Microsoft Office, Outlook, and ProDoc

Benefits

• Medical and dental insurance
• 401(k) plan
• Paid time off and paid holidays

Pay

$16–18/hour

Schedule

Monday – Friday, 8 AM – 5 PM