Receptionist

About the role

The receptionist handles a variety of administrative support tasks including greeting visitors, coordinating meeting rooms, answering and directing phone calls, and taking messages.

Essential Functions & Responsibilities

• Maintain cleanliness of reception desk and lobby
• Greet incoming visitors and direct them appropriately
• Answer incoming calls and route them accordingly
• Listen to company voicemail and distribute messages accordingly (or back-up to perform this duty)
• General office duties as assigned
• Distribution of incoming faxes from e-mail
• Distribution of incoming deliveries, notification of deliveries to staff
• FedEx outgoing packages
• Reserve company conference rooms – book in Outlook
• Perform other specific duties and projects as assigned by the Executive Assistant

Qualifications

• High School Graduate
• Knowledge of Word and Excel
• Insurance background very helpful, but not required
• Ability to work well with others and perform jobs in a timely manner
• Excellent communication (verbal and listening) on phone and in person
• Pleasant phone voice with proper grammar spoken
• Attention to detail and respect for confidential information
• Ability to multi-task and change directives quickly

Physical Demands

• The employee is occasionally required to stand, walk, and stoop
• The employee must regularly lift and/or move up to 10 pounds
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions