Receptionist

Essential Duties & Responsibilities

• Answers, screens, and forwards incoming calls, place outgoing calls.
• Retrive and route phone messages frequently.
• Sort and distribute mail daily.
• Arrange for mail pick-ups and transportation services as required.
• Greet clients, vendors, subcontractors, job applicants and other visitors.
• Assist Accounts Payable (A/P) as requested. Match checks with invoices and file.
• Attend meetings as required.
• Provide and insist upon quality customer service.
• Comply with company policies & procedures.

Qualifications

• 7+ years of receptionist, clerical, or administrative experience.
• Friendly and professional attitude.
• Excellent communication skills and ability to demonstrate conflict resolution skills when appropriate and needed.
• Bilingual in both English and Spanish is a plus.
• Highly organized, with the ability to manage several projects simultaneously in a fast-paced environment.
• Able to plan and execute tasks effectively.
• Maintain a high level of organization.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with general office equipment. (Fax machine, Printers, etc.).
• Ability to maintain confidentiality and demonstrate honesty and integrity in your work.
• Shows a passion for service excellence with the energy and desire to make a positive impact in the organization.

Other

• Ability to work overtime on an as-needed basis.
• General work environment – sitting for long periods, standing, walking, typing, and bending.
• Occasional lifting of up to 30 lbs.