Receptionist

Job Responsibilities

• Answer and direct incoming phone calls professionally and courteously
• Greet clients and visitors, ensuring a welcoming and professional experience
• Check in incoming visitors and notify appropriate staff members
• Open and close client files accurately and efficiently
• Sort, distribute, and process incoming mail daily
• Prepare and organize outgoing mail for daily pickup
• Open business doors and ensure reception areas are ready for the day
• Organize and maintain physical and electronic filing systems
• Complete copying, scanning, and document management projects
• Maintain calendars and schedule appointments
• Order and maintain office supplies
• Absorb and assist attorneys, in-house staff, and remote paralegals as needed
• Complete additional administrative projects and special assignments as requested
• Work collaboratively with team members to support office operations

Qualifications

• Previous office or administrative experience required
• Experience with Google Workspace required
• Strong computer skills and the ability to learn new software quickly
• Excellent customer service and interpersonal skills
• Professional demeanor with strong verbal and written communication skills
• Exceptional attention to detail and organizational abilities
• Ability to work independently and stay on task with minimal supervision
• Self-motivated, reliable, and dependable
• Team-oriented mindset with a willingness to assist where needed
• High school diploma or equivalent required