Receptionist

About the role

We are seeking a professional Receptionist to provide front-desk coverage and administrative support for a busy corporate office in Seattle. This role serves as the first point of contact for employees, visitors, and vendors while helping ensure smooth day-to-day office operations.

Key Responsibilities

• Greet and assist employees, visitors, and vendors professionally.
• Answer and direct incoming phone calls.
• Perform general office administrative duties.
• Order and maintain office supplies.
• Maintain records management systems.
• Prepare invoices, reports, memos, letters, and other business documents.
• Filer and retrieve corporate documents and records.
• Open, sort, and distribute incoming mail, packages, and email correspondence.
• Prepare responses to routine correspondence.
• Aid with office operations and daily administrative support.
• Support access control and office work order requests as needed.
• Maintain confidentiality of sensitive information.
• Provide exceptional customer service while ensuring the office runs efficiently.

Required Qualifications

• 2–3+ years of experience in: Receptionist, Administrative Assistant, Customer Service.
• Strong administrative and organizational skills.
• Excellent verbal and written communication.
• Ability to multitask and prioritize work.
• Strong interpersonal and customer service skills.
• Ability to work independently and manage time effectively.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Professional appearance with strong attention to detail.
• Ability to maintain confidential information.

Top 3 Must-Have Skills

• Customer service experience (highest priority)
• Administrative/reception experience
• Experience with work order systems and/or access control systems