Receptionist

About the role

The Construction Services Practice at Michael Baker International supports clients through all phases of construction, requiring innovative ideas to maintain and deliver successful projects. They are seeking a Receptionist/Administrative Assistant to support daily operations.

Responsibilities

• Maintain and track sign-in sheets for visitors
• Ushering visitors to the appropriate locations of professional staff
• Hang Tag/Hard Hat Sticker issuance and tracking
• Answering and directing phone calls to the appropriate MDTA/Contractor Personnel
• Handling incoming and outgoing mail and packages
• Cooking and managing distribution, return, and inventory of PPE
• Attending meetings and recording meeting minutes
• Maintaining an organized, functional, and welcoming PMO environment
• Maintaining an office inventory log, ordering supplies, and keeping supplies fully stocked
• Providing administrative support to other departments as needed

Requirements

• High school diploma or equivalent
• Previous experience as a receptionist or in a related field
• Excellent communication and interpersonal skills
• Proficiency with office software such as Microsoft Office
• Strong organizational skills and attention to detail

Qualifications

• Must have comprehensive knowledge of Project Management Office (PMO) Layout and Organizational Structure
• Must have knowledge of MDTA/Contractor Personnel and Departmental Functions: Executive, Key/Management, Field/Inspection, Engineering (GEC), Construction (CMI), Environmental, Safety, Document Control, Interns
• Must have daily Operations and Meeting Schedules

Skills

• Excellent communication and interpersonal skills
• Proficiency with office software such as Microsoft Office
• Strong organizational skills and attention to detail

Benefits

Medical, dental, vision insurance
401k Retirement Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Life, AD&D, short-term, and long-term disability
Professional and personal development
Generous paid time off
Commuter and wellness benefits

Pay

The approximate compensation range for this position is $22/hr - $25/hr. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

Schedule

Michael Baker International offers a flexible schedule that may vary based on department needs.

Michael Baker International

Michael Baker International is proud to be an Equal Opportunity Employer. We provide equal employment opportunity for all persons, in all facets of employment. We maintain a drug-free workplace and perform pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, creed, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, familial status, pregnancy or childbirth, genetic information, disability, protected veteran status, status with regard to public assistance, or membership or activity in a local human rights commission, or any other legally protected status. EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.