Receptionist

About the role

The Receptionist performs routine clerical, secretarial and administrative work in an office environment.

Responsibilities

• Answer and transfer inbound phone calls
• Tally and log parts calls daily and distribute spreadsheets weekly
• Prepare “Parts Calls” spreadsheets for other branches
• Distribute faxes to the appropriate mailboxes/departments
• Sort and distribute incoming mail
• Scan and archive inbound invoices into Share drive (payables)
• Sort and mail daily parts and rental invoices
• Log and distribute sales and service invoices
• Keep up to date on postage prices (First class, priority, express, certified, etc.)
• Monitor postage meter balance and fill as needed
• Schedule regular maintenance for copier and postage machine
• Take inventory and organize Stock Room weekly
• Order and stock office, breakroom, and printed supplies as needed
• Perform vendor price comparisons every 6-12 months
• Update and distribute weekly Call Reports and Sales Reports
• Review Salesmen’s Expense Reports weekly
• Update and distribute employee phone list
• Maintain an up-to-date directory for Switchboard Alaska
• Upload and distribute pictures for Rental Department
• Log rental fuel
• Print & fold Rental Rates sheets for the rental counter
• Create, scan, sort and file various files and certificates
• Assist Sales, Parts, Rental, Service and Accounting personnel as needed
• Send out FedEx pouches
• Update and maintain receptionist policies and procedures as needed
• Other duties as assigned

Skills

• Communication Proficiency
• Time Management
• Organized

Requirements

• High School Diploma
• One year of clerical experience

Physical Requirements

This is largely a sedentary role, requiring use of typical office equipment such as a computer, laptop, and cell phone. Most work is completed in an office environment. This position will require walking, standing, bending, and occasionally lifting up to 25 lbs.

Pay

$23 per hour

Schedule

Full-time, 8-hour shift, Monday to Friday

Benefits

• 401(k) matching and profit sharing
• Dental insurance
• Health savings account
• Health insurance
• Paid time off
• Vision insurance