Receptionist

About the role

Under close supervision, provide reception and clerical assistance for the efficient operation of the campus office.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors; maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.

Qualifications

• High school diploma or GED.
• Two years of secretarial experience.

Skills

• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop or maintain spreadsheets, databases, and do word processing.
• Ability to maintain accurate and auditable records.
• Knowledge of basic math skills.
• Ability to follow verbal and written instructions.
• Strong organizational, communication, and interpersonal skills.

Working Conditions

• Use of multi-line phone system, standard office equipment including personal computer and peripherals.
• Prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
• Occasional light lifting and carrying (less than 15 pounds).
• May work prolonged or irregular hours; work with frequent interruptions; maintain emotional control under stress.