Receptionist

Responsibilities

• Answer all incoming calls.
• Follows set procedures for Voice-mail, paging etc.
• Welcomes all visitors: Log into Envoy visitor system and assign badge, locate appropriate parties to escort visitor through building
• Ensures coverage of the phone
• Monitors Speed Dial List and Phone Extension List
• Monitors office supplies and Responsible for ordering office supplies
• Receives, distributes and completes misc. mailings
• Distributes faxes
• Prepare UPS/USPS mail for daily pick-up
• Verify and sign for shipments from outside carriers (UPS, FedEx, DHL, etc.) and notify proper office or individual of receipt of goods
• Coordinate usage of company vehicles and meeting rooms
• Assist with customer/employee visits and communicate with proper people
• Manage inventory of toner supply for all copy machines
• Manage Staples/office supply orders and distribute them to correct recipients
• Ensure all printers have plenty of paper/toner to cover the work week and check regularly
• Monitor basic maintenance of office equipment and communicate to IT any issues
• Actively work with the safety/security team to ensure the security of the front desk
• Set the ambiance with appropriate lobby music and ensure cleanliness and organization of front desk area
• Train other staff at the front desk as needed to cover lunch breaks
• Communicate verbally/written between customers, internal departments, and relevant staff to ensure a smooth customer experience
• Assist in the coordination of special projects & events where necessary
• Other responsibilities with similar skill, work conditions, and responsibilities as assigned.

Requirements

• High School Diploma or GED
• Six months related office experience
• Working knowledge of Microsoft Office
• Bilingual Spanish/English skills

Benefits

• Medical, dental and vision benefits
• 401k with Company match
• Paid time off including vacation, sick time and holidays
• Education Assistance Program
• Life Insurance and Short-Term Disability
• Discounts on Blount products at Company retail locations
• Discretionary Annual Bonus Program

Pay

$20-$21/hour

Schedule

Monday – Friday, 7:30am - 4:30pm with 1/2-hour lunch