Receptionist

Why this role

You'll be the first face clients see when they walk into one of Florida's leading real estate and estate planning firms. This isn't a "sit behind the desk and answer phones" role — you're the front of the house, setting the tone for every client meeting and closing. If you take pride in creating a polished, welcoming environment and want to work alongside professionals who appreciate the work you do, we'd love to meet you.

What You'll Do

• Welcome clients and visitors with warmth and professionalism
• Manage a multi-line phone system and route calls efficiently
• Coordinate appointments, oversee conference room scheduling, and keep the reception area polished and organized
• Handle incoming and outgoing mail and deliveries
• Support attorneys and staff with scanning, filing, electronic records, and other administrative tasks
• Handle confidential client information with discretion

What We're Looking For

• Warm, polished, and unflappable under a busy front desk
• Communicates clearly — in person, on the phone, and by email
• Knows how to prioritize when three things need attention at once
• Comfortable with technology (Microsoft Office, scheduling software, case management systems) and picks up new tools quickly
• Prior experience in a law firm, title company, or professional services environment is a plus but not required
• Bonus points for: bilingual English/Spanish, notary commission (or willingness to obtain one)

What You Bring

• 1+ year of receptionist, administrative, or customer service experience
• Professional communication skills (both written and verbal)
• Strong organizational skills and attention to detail
• Comfort with Microsoft Office and learning new software quickly
• Ability to manage multiple priorities in a fast-paced setting
• A calm, solution-oriented mindset
• Law firm or professional office experience is a plus, but not required

What we offer

• $20–$22/hour, commensurate with experience
• Health insurance, retirement plan, and generous PTO
• Paid holidays
• Annual all-expenses-paid firm trip (post-eligibility)
• A collaborative, multi-office Florida firm with a genuine commitment to work-life balance
• A front-row seat at a firm doing sophisticated work — not just a waiting room