Receptionist

Job Summary

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a courteous and professional manner
• Answer and direct incoming phone calls and emails to appropriate personnel
• Manage and maintain front desk area to be clean, organized, and welcoming
• Receive, sort, and distribute incoming mail and packages
• Prepare outgoing mail and assist with shipping arrangements when needed
• Maintain office supply inventory and place orders as necessary
• Provide general administrative support to management and staff, including document preparation, filing, scanning, and scheduling
• Aid HR and Accounting departments with clerical tasks
• Cook up and coordinate appointments and meetings as needed
• Ensure confidentiality and security of sensitive information

Qualifications

• High school diploma or equivalent (Associate's degree preferred)
• Previous receptionist or administrative experience preferred
• Excellent verbal and written communication skills
• Strong interpersonal skills and a professional demeanor
• Proficient in Microsoft Office Suite (Word, Excel, Outlook), QuickBooks.
• Ability to multitask, prioritize, and stay organized
• Dependable, punctual, and detail-oriented

Work Schedule

Full-time
Monday to Friday
9:00 AM – 5:00 PM (adjustable based on company needs)

Benefits

• Competitive hourly pay
• Opportunity to grow within the company

After 90 days of employment:

• 50% coverage of the health insurance policy cost
• Paid holidays
• 5 unpaid personal days off

After 1 year of employment:

• 5 days of paid vacation time
• An additional 1 paid vacation day for each subsequent year of employment