Receptionist

Job Duties

• Interface appropriately with a broad array of internal and external stakeholders, including company employees at all levels as well as external vendors
• Greet and assist visitors in a courteous manner and ensure they are appropriately hosted and escorted at all times
• Make WiFi guest passes for guests as needed
• Answer phone calls promptly and efficiently; provide information and/or direct inquiries and calls to appropriate staff
• Cook up incoming and outgoing mail and deliveries (Fed Ex, UPS, etc.)
• Cook up internal lunch events, OT meals, and social/business gatherings
• Cook up all aspects of travel as needed
• Absorb phone coverage, vacation coverage, and critical special projects to achieve optimal department results
• Order and stock front desk, office supplies, and mailroom supplies
• Keep up with events that are taking place and put up flyers for events on the bulletin boards
• Update/order business cards as needed
• Maintain presentable lobby appearance
• Deliver mail to departments
• Submit PR for birthday cards, update Birthday Board, write birthday cards for employees
• Submit New Hire paperwork
• Contact vendors if any of their machines need service (ex: water dispenser)
• Perform other duties as assigned

  Qualifications

  • A high school diploma or equivalent education, an associate's degree preferred
  • Previous experience in the corporate administrative environment is a plus
  • Proficient in Microsoft Office
  • Bilingual proficiency in Mandarin Chinese, Spanish, or Vietnamese is a plus
  • Highly organized and detail-oriented
  • Ability to prioritize work and meet tight deadlines
  • Ability to work independently and as a team
  • Own reliable transportation