Receptionist

Responsibilities

• Uphold the confidentiality of sensitive information handled at the front desk
• Consistently demonstrate professionalism and courtesy when interacting with visitors, colleagues, and management
• Support with HR event preparation and coordinating for employee engagement initiatives
• Greet and receive visitors with a courteous, friendly, and helpful attitude
• Maintain a well-organized and presentable front desk area, ensuring it is up and running by 8:00 AM daily
• Ensure timecards are completed and submitted by every Monday
• Report any discrepancies or issues with timecards to the HR department
• Place office supply orders every Wednesday to ensure stock is maintained
• Daily restocking of coffee, snacks, and supplies in the breakroom and conference room
• Send and receive mail and packages through USPS and FedEx as required
• Sort and deliver mail and packages upon arrival
• Open all checks and direct them to the appropriate department for processing
• Answer all incoming calls with a friendly, positive tone, providing empathy and reassurance to customers
• Use the centralized telephone console to manage incoming, outgoing, and interoffice calls
• Relay accurate information and ensure that calls are directed to the correct individuals
• Provide general administrative tasks in support of all departments and managers as needed
• HR tasks can include: scheduling of applicants, sourcing for recruitment, document and data entry
• Update seating charts regularly to reflect any changes
• Check and approve meetings via calendars several times a day
• Check for incoming