Receptionist

Duties To Include But Not Limited To

• Keeps record of credit card statements, and receipts stores in binder for audit
• Goes over credit card charges with Administrator before approval to pay balance
• Copies and scans local membership deductions and backups
• Servicing Council 36 Staff:
• Receives expense and activity reports from field staff, logs and turns in for approval
• Orders supplies/ manages inventory
• Aids with technical support by connecting desktop to the server, printer, and Wi-Fi
• Coordinates with IT Department for troubleshooting etc.
• Aids with setting up laptop and cellular devices
• Books travel and arrange housing for conferences and meetings on request
• Orders for business cards for staff and office supplies
• Meeting Coordinator Prepares Agenda items for distribution:
• Agenda, minutes, financials, business office proposals, reports etc.
• Sends monthly reminders via email to designate groups
• Sets up meeting space, print out materials for meetings
• Orders food on request
• Arrange housing and travel for board members upon approval
• Manages monthly calendar for meetings
• Business Office/ Assistant to Director:
• Distributes mail and packages to C36 and business offices
• Reserves conference rooms and manages meeting calendar
• Manages local mailing tracker to deduct charges from the local’s rebate checks (membership meetings, elections etc.)
• Manages registration lists for training
• Aids with convention planning, sends out convention call notices, materials and credentials as well as keeps track of credentials
• Convention- assists with booking housing for affiliates as well as working registration
• Convention- assisting with Print out training materials upon request/ room set up
• Orders food upon request
• Create/ place meeting sign in common areas
• Complete the local charge form for local mailings
• Manages Swag inventory
• Receives/ mails local rebate checks to locals
• Receives/ Overnights urgent check/ bills to vendors if need be
• Leased Equipment Maintenance:
• Pitney Bowes Postage Meter & Folding Machine, manages supply orders (tape, ink, sealer)
• Runs meter report for postage usage
• Copier: registers users, performs general maintenance
• Manages supply (toner, waste toner basket) for all operating machines
• Runs a report for paper usage upon request
• Manages service order requests for satellite offices
• Orders stationary supplies, manages inventory
• Orders office supplies, manages inventory
• Updates staff directory manages staff contact lists
• Sets up service for desk phone lines, cellular devices, laptops
• Requests service for shredder
• Post job openings
• Manages officer updates in Union ware
• Building Maintenance:
• Design/ assemble name inserts for mailboxes
• Replace door batteries, manage user codes for tenants/staff
• Design/ assemble name plates for offices/ suites
• Requests for service/ inspections for repairs (plumbing, electrical)
• Manages proposals from vendors (landscaping, janitorial)
• Orders Container/ trash for pick ups
• Manages/ Orders Janitorial supplies
• Communicate with Janitorial Services to ensure that the cleanliness of the building is upkeeped
• Manages shredding, requests for a shredder that is confidential to come in and provide a shredding service with the integrity to offer the security of the membership
• Membership Mailings, receive design and print on envelopes, mail out membership meeting and officer election materials to members
• Keeps track of the report of local union officers, logs into union ware
• Aid with meeting blocks and calendar and conference room reservations
• Aid with email set up and IT technical difficulties
• Aid with access to the building

Qualifications

• Excellent interpersonal and communication skills
• Skilled working as part of a team
• Ability to work independently but be able to recognize when to contact supervisors for assistance
• Typing speed of 45 wpm
• Basic proficiency in Microsoft Outlook and Word and Excel
• Working knowledge of office equipment (copiers, postage meter, printers, fax machine) is essential
• Able to lift up to 20 pounds, sit for long periods of time, and walk stairways
• Minimum of 60 units+ of undergraduate coursework completed preferred
• Must have accurate typing skills with a speed of 45 WPM or better

Benefits

• This position is covered by the OPEIU collective bargaining agreement and offers excellent benefits including health and dental care plan, long term disability insurance, 401k, and a defined benefit pension
• Salary range has been established at $22.28 to 26.74 per hour, depending upon experience

Contact Information

To apply, please submit your resume and cover letter to Carolyne McGee, Controller, AFSCME District Council 36, 3375 E Slauson Ave Vernon, CA 90058. Email: Busoffice@afscme36.org. AFSCME District Council 36 is an equal opportunity employer committed to diversity, equity and inclusion and strongly encourages all those qualified and interested to apply.