Receptionist

About the role

Addison Group is hiring a Receptionist / Office Support Assistant on behalf of our client, a growing professional services organization in Phoenix, AZ.

Compensation

This position is eligible for: Medical, dental, and vision insurance
Flexible spending account (FSA)
Health savings account (HSA) with employer contributions
Life and AD&D insurance
Long-term disability coverage
Employee assistance program (EAP)
401(k) retirement plan with employer profit-sharing contributions
Paid parental leave
Paid time off program

Benefits

• Medical, dental, and vision insurance
• Flexible spending account (FSA)
• Health savings account (HSA) with employer contributions
• Life and AD&D insurance
• Long-term disability coverage
• Employee assistance program (EAP)
• 401(k) retirement plan with employer profit-sharing contributions
• Paid parental leave
• Paid time off program

Qualifications

• 3+ years of administrative, receptionist, or office support experience preferred
• Background supporting a professional services environment preferred
• Proficiency with Microsoft Word and Outlook required; Excel experience preferred
• Strong written and verbal communication skills
• Excellent attention to detail and accuracy
• Strong organizational and time management abilities
• Ability to manage multiple tasks while meeting deadlines
• Professional presence with strong interpersonal skills
• Ability to collaborate effectively with a variety of teams
• Experience with Filesite or iManage is a plus

Key Responsibilities

• Answer and direct incoming calls while ensuring professional communication
• Welcome guests, clients, and team members with a professional and service-focused approach
• Cook up mail, deliveries, and office correspondence
• Maintain an organized and welcoming reception area
• Manage conference room calendars and assist with meeting coordination
• Support meeting logistics including catering arrangements, technology setup, and scheduling needs
• Assist with time entry, invoicing, and billing-related administrative tasks
• Process invoice payments and reimbursement requests
• Prepare and proofread letters, memos, and other business documents
• Maintain electronic records and ensure proper document organization
• Respond to requests promptly while balancing competing priorities
• Provide general office support as needed