Receptionist and Legal Secretary - Palm Beach Gardens, FL

About the role

We are seeking a highly organized Receptionist and Legal Secretary to provide front-of-house support and administrative assistance within a professional legal services environment. This role combines client-facing responsibilities with legal document preparation, office administration, and support for attorneys and paralegals.

Client Details

Our client is a well-established professional services organization operating within the legal industry. They are known for delivering high-quality client service and fostering a collaborative, professional workplace where attention to detail, confidentiality, and client care are highly valued.

Responsibilities

• Serve as the first point of contact for clients, visitors, and incoming telephone calls.
• Coordinate meeting room logistics, visitor preparation, and office events.
• Manage incoming and outgoing mail, courier services, and document distribution.
• Maintain electronic and physical file systems and records.
• Prepare, format, proofread, and transcribe legal correspondence and client documents.
• Draft routine estate planning documents, including powers of attorney, advance directives, and authorization forms.
• Schedule meetings and assist with client communications and signing appointments.
• Support attorneys and paralegals with administrative and legal tasks.
• Participate in monthly billing activities and other office administration functions.
• Manage office supplies, common areas, and day-to-day office operations.
• Complete special projects and administrative assignments as required.

Qualifications

• High School Diploma or GED required; Business Administration degree preferred.
• Previous experience within a legal, trust and estates, or professional services environment is advantageous.
• Strong proficiency with Microsoft Office and legal practice management software.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional, client-focused approach with strong interpersonal skills.
• High level of discretion and commitment to maintaining confidentiality.
• Self-motivated with the ability to work independently and take initiative.

Pay

Salary of $55,000 - $65,000, depending on experience.

Schedule

Standard 40-hour work week. Overtime eligible in a non-exempt position.

Benefits

• Competitive benefits package.
• 25 days of paid time off annually.
• Opportunity to develop legal administration and client service skills within a respected professional environment.
• Collaborative and supportive team culture with exposure to a broad range of administrative and legal responsibilities.