Receptionist/Administrative Coordinator

About the role

The Aviation Inflatables Receptionist/Administrative Coordinator serves as the first point of contact for our organization and is responsible for creating a welcoming environment for clients, visitors, and staff. This role requires excellent typing ability, interpersonal skills, and communication skills. The ideal candidate will have strong listening skills, a professional demeanor, and the ability to maintain a positive and outgoing personality while multitasking with ease. As the face of our organization, the Receptionist has a duty to always represent Aviation Inflatables in a professional manner.

Responsibilities

• Answer and transfer phone calls
• Retrieve messages from voicemail and forward to appropriate personnel
• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department
• Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable
• Greet and welcome visitors with a professional and friendly demeanor
• Answer questions about the organization and provide callers with address, directions, and other information
• Monitor visitor access and issue passes when required
• Attend meetings, take meeting minutes, and transcribe them accordingly
• Receive, sort, and route mail, and maintain and route publications
• Order, receive, and maintain office supplies
• Create and print memos, correspondence, reports, and other documents when necessary
• Interact with clients, visitors, staff, and the public
• Maintain stocks of supplies as needed
• Perform other duties as assigned by the General Manager with focus and attention to detail to ensure smooth office operations

Requirements

• High School Diploma or G.E.D.
• Proficiency with Microsoft Office Professional and Excel
• Skilled in the use and general maintenance of all office equipment
• Organizational and office management skills
• Record keeping skills
• Strong listening and spoken communication skills
• Professional demeanor and appearance
• Good directive skills in person and on the phone, and ability to multitask with ease