Receptionist/Administrative Assistant - Temporary

About the role

Centrisys is a U.S.A. manufacturer of dewatering centrifuges and sludge thickeners, as well as complete dewatering systems for Municipal and Industrial Wastewater. The company’s focus is centrifuge equipment, including the award-winning sludge thickener THK series. Centrisys provides global service, repair and parts for all brands of centrifuges. We are seeking a friendly, organized, and professional Receptionist for a temporary assignment. The Receptionist will be the first point of contact for visitors and callers, providing excellent customer service and ensuring smooth office operations. This role is critical to maintaining a welcoming and efficient environment.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Greet and welcome visitors and maintain the organization’s visitor log.
• Open, sort, and route mail; and prepare outgoing mail; stamp and distribute incoming invoices; and distribute incoming faxes and other interoffice paperwork.
• Complete and distribute shipping documents and UPS labels; generate appropriate reports.
• Assist with basic administrative tasks such as data entry, filing, and office supply management.
• Provide information to clients and employees in response to inquiries.
• Operate and maintain office machines, multi-line phone bank and paging system, postage meter, UPS label maker, and others.
• Order office supplies, and make service order calls for office equipment, weekly or as needed.
• Make travel arrangements for personnel, as needed.
• Utilize UPS shipping software and MS Office software; maintain and update MS Outlook database, MS CRM, and MS Business Central.
• Create and distribute the office memos and announcements as requested by Management.
• Maintain the organization’s calendars.
• Attend and contribute to all required meetings.
• Support the team with other clerical duties as needed.

Requirements

• High school diploma or equivalent.
• Previous experience as a receptionist or in a similar administrative role is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multi-task and prioritize in a fast-paced environment.
• Friendly, positive attitude with strong customer service skills.
• Bilingual – Spanish a plus.
• Pre-employment background check & drug screening required.