Receptionist/Administrative Assistant

About the role

This position provides diversified administrative support to various functions within the facility. As the first point of contact for visitors and callers, you will manage communications, prepare documents, and assist multiple departments including Accounting, Human Resources, and Site Leadership.

Responsibilities

• Answer and route phone calls, respond to inquiries, and manage incoming and outgoing mail or packages.
• Prepare communications such as memos, emails, slides, flyers, and reports; draft, edit, and proofread correspondence, reports, and memos.
• Prepare new hire orientation packets as needed and perform basic bookkeeping.
• Provide administrative support to various functional areas, assist with special projects, conduct candidate phone screens, schedule appointments and interviews, assist with event planning, and coordinate meetings and food deliveries.
• Monitor coffee and office supply levels, anticipate needs, and place orders to ensure the office is fully stocked.

Requirements

• Proven experience as an administrative assistant, office assistant, or in a relevant clerical role.
• Proficiency in office software (Microsoft Office Suite).
• Exceptional organizational and time-management abilities.
• Strong verbal and written communication skills.
• Professional demeanor and appearance.
• High school diploma or equivalent.

Skills

• Excellent speaking and phone communication skills.
• Ability to read and interpret documents, and write routine correspondence and reports.
• Mathematical ability to add, subtract, multiply, and divide in all units of measure.

Physical Demands

• Prolonged sitting, talking, and hearing.
• Regularly required to stand and walk.
• Occasional need to commute to pick up supplies.
• Vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

Most work takes place at the front reception area and desk. The employee may occasionally be exposed to wet and/or humid conditions and moving mechanical parts.

Benefits

• Paid holidays from day 1.
• Health insurance and wellness program within 1 month of hire.
• 401(k) with match after 3 months.
• Paid vacation days after 6 months.
• Full tuition reimbursement and paid childbearing/parenting leave after 12 months.