Receptionist / Administrative Assistant

Essential Duties And Responsibilities

• Answer and direct incoming calls at the reception desk, and greet and assist company guests
• Act as liaison between guests and associates
• Provide parking validation for company guests
• Maintain and update company phone directory
• Support administrative staff as needed
• Collect and processes public notices for property-related items, including identifying the property and preparing letters to notify tenants
• Affix to the Accounting department with:
• Review of invoices in the AP Express system
• Petty cash services to associates and reconcile balances on a quarterly basis
• Serve as the “back-up” for processing the weekly check run through Oracle
• Special projects, as needed
• Provide administrative support to the Lease Compliance department, including:
• Preparation of CPI rent escalation calculations and tenant billings, as needed
• Oracle data entry of periodic rent billings
• Electronic filing and mailing of tenant property tax documents
• Mailing of monthly tenant rent reminder letters
• Processing periodic mass mailings to tenants, as needed
• Special projects, as needed

Qualifications

• High school diploma or GED, and one + years related experience; or equivalent combination of education and experience
• Proficient in Microsoft Office, with Excel knowledge