Receptionist/Admin Asst

What Will You Do?

• Manage lobby activity: assist visitors, maintain site sign-in tablet (adhering to ITAR requirements), maintain lobby appearance
• Order and stock beverages for conference rooms, report/resolve vendor services issues and handle employee refunds
• Train and conferences: reserves conference rooms, assist facilitators with ordering materials/supplies; handles catering and clean-up; assists out-of-town visitors with lodging and transportation, as needed
• General site duties include, ordering supplies, distributing mail and receiving packages for the Ball Ground and corporate locations

Administrative Duties

• Plan monthly calendar recognition events and activities, purchase/track and report out on recognition spend providing quarterly budget update
• Communicate: assist with creating the site monthly newsletter, quarterly employee townhalls materials, etc.
• Affiliate with site leadership with administrative activities related to safety, quality, purchasing, customer onsite training sessions, etc.
• Coordinate monthly employee site meetings: schedules meetings, room setup; materials, creates monthly presentation template, manages slide presentation during meetings and assists facilitators, as necessary
• Affiliate with staffing and recruitment activities, such as scheduling onsite interviews, travel reservations, reserving conference rooms, pre-employment paperwork, preparation of new hire orientation materials and packets, badges, etc.

Your Physical Work Environment Will Require

• While performing the duties of this job, the employee is regularly required to stand, walk and sit.
• The employee frequently is required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms.
• The employee is occasionally required to stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 15 pounds.

Your Experience Should Be

• This is a full-time ONSITE position.
• High school diploma or GED
• 3+ years of administrative experience
• Action-oriented, comfortable taking the initiative and thrive in a self-directed work environment
• Customer service oriented; friendly and professional demeanor
• Proficient in Microsoft Office
• Will be expected to become proficient in PowerPoint and Excel spreadsheets

Our Benefits Package

• Chart Industries is an equal employment opportunity (EEO) employer and will not discriminate against any employee or applicants because of his or her race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, disability, veteran status, military status, marital status, genetic information or any other reason prohibited by law.
• Additionally, it is and shall continue to be our policy to provide promotion and advancement opportunities in a non-discriminatory fashion.
• Chart complies with applicable local, state, and federal statutes governing “equal employment opportunity” and nondiscrimination in employment in every location in which the company has facilities.