Reception

Part-time role working every other weekend from 8:00 AM to 7:00 PM.

Responsibilities

• Answer, screen, and appropriately direct incoming calls within three rings while exhibiting excellent customer service.
• Greet and appropriately direct visitors in a polite and professional manner.
• Maintain security standards of the office by ensuring adequate front desk coverage.
• Schedule and coordinate all meetings and conference calls and maintain monthly calendar of meetings for Executive Director and/or department heads.
• Coordinate lunch and refreshments needed for meetings.
• Schedule, coordinate, and prepare meeting spaces and conference rooms as needed.
• Coordinate attendance at conferences as assigned.
• Accept deliveries and ensure they are received by the recipient indicated.
• Open, sort, and distribute mail and incoming faxes in an efficient and accurate manner.
• Fax documents as needed, ensuring confirmation is received.
• Ensure postage supplies are available, apply appropriate postage to outgoing mail, and transport documents to the post office as needed.
• Prepare Federal Express packages and ensure they are picked up or shipped timely.
• Research packages that do not arrive on time.
• Order office supplies weekly or as needed from vendors under the group purchasing arrangement, maintaining appropriate supply levels for each item.
• Ensure service is maintained on all office equipment as appropriate (e.g., copiers, fax machines).
• Carry out general office errands for supplies or other office needs.
• Perform other duties as assigned.
• Comply with all policies and procedures and any updates.

Requirements

• High School Diploma or GED.
• 2+ years of office/clerical/administrative experience.

Skills

• Superb organizational and communication skills.
• Ability to demonstrate professionalism and provide an excellent first impression of the organization/community.

Pay

USD $15.00–$16.00 per hour.