Reception and Library Service Coordinator

Position Type

Full-Time FLSA Status: Non-exempt

Requirements

• Position Responsibilities:

  • Reception And Clerical Duties:

    • Welcome visitors in person (at events or daily) or by telephone.
    • Refers inquiries over the phone or in person.
    • Maintains telephone console operations.
    • Directs calls and visitors accordingly.
    • Maintains security by following procedures, monitoring the logbook and security cameras, and issuing visitor badges.
    • Maintains the use and maintenance of supplies of office equipment (copier, computer, printer).
    • Aid staff, faculty, and students in the use of the centrally located copier.
    • Aid in making copies of handouts and Mass readings as needed.
    • Aid in maintaining student bulletin boards and special event displays.
    • Distribute incoming mail to staff, faculty, and students staying on campus.

  • Library Duties:

    • Maintain the library's book inventory.
    • Perform duties related to library cataloging.
    • Aid students and faculty with resources and all library-related activities.
    • Manage and maintain the library database, including tracking book checkouts and returns.
    • Maintain and manage the archives, in collaboration with the archives department of the Archdiocese of San Antonio.
    • Aid the Academic Dean and other faculty in selecting and purchasing new collections and materials for the library.
    • Oversee the creation and management of library LibGuide pages on the College website.
    • Participate in assigned special event planning committees, such as the Archbishop's annual visit and the Cultura Catolica Day.
    • Prepare information and documentation needed for library reports.
    • Adhere to safety training and protocols daily, and take precautionary measures to ensure the safety and well-being of oneself and others.

• Experience Minimum Qualifications:

  • Two years or more of experience performing a variety of duties related to library management, reception, or related area.
  • Must be bilingual in English and Spanish.

• Education:

  • Bachelor's degree in business administration, library science, humanities or related field.

• Minimum Knowledge And Skills:

  • Effective oral and written communication skills, including proficiency in English and Spanish, as well as grammar, punctuation, and composition.
  • Proficiency in general office practices, procedures, and equipment.
  • Proficiency in computer software, including the Microsoft Office Suite, and an ability to learn new software programs.
  • Ability to work cooperatively with other departments.
  • Strong critical-thinking and problem-solving skills.
  • Ability to organize files and office systems.
  • Good written and verbal skills.

• Travel Requirements:

  • Travel requirements for the postion include 100% local, and no required overnight.