Real Estate Transaction and Portfolio Specialist

About the role

Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice.

Responsibilities

• Maintain accurate and up to date lease records, critical dates, and documentation within the lease administration system.
• Monitor and track key lease obligations including renewals, expirations, rent escalations, and compliance milestones to ensure timely action and prevent operational risk.
• Support portfolio reporting by preparing summaries, analytics, and dashboards for leadership and cross-functional partners.
• Coverage with Finance, Legal, and other institutional stakeholders to validate lease data, resolve discrepancies, and ensure consistency across systems.
• Aid in the management of communications, notices, and documentation related to ongoing lease obligations.
• Maintain organized, compliant electronic filing systems for all real estate documentation, agreements, correspondence, and project records.
• Conduct research on zoning regulations, land use restrictions, permitting requirements, and other relevant regulatory frameworks to support real estate strategy and decision-making.
• Assist in reviewing, drafting, and preparing real estate-related agreements such as letters of intent, easements, license agreements, access agreements, and amendments.
• Coordinate with Legal to ensure all documents align with organizational standards, regulatory requirements, and risk mitigation guidelines.
• Support real estate, planning, construction, and facility initiatives by preparing documentation, tracking project progress, and assisting with stakeholder coordination.
• Produce analytical summaries and recommendations based on research findings, market data, and project objectives.
• Partner with internal teams to ensure alignment across real estate strategy, facility requirements, and long-term portfolio planning.
• Support end-to-end transaction processes, including site evaluations, due diligence, approvals, and documentation flow.
• Coverage with internal partners, brokers, landlords, attorneys, and external consultants for all transaction-related activities.
• Prepare and manage transaction packages, approvals, and required documentation for acquisitions, dispositions, leases, and renewals.
• Track transaction timelines, deliverables, and dependencies to ensure milestones are met and issues are escalated appropriately.
• Facilitate document execution, notarization, and recordation as needed, ensuring accuracy and compliance.
• Maintain comprehensive records of all transaction activities for audit readiness and organizational transparency.

Required Qualifications

• Educational Requirements: Bachelor's degree from an accredited institution of higher education in real estate, business administration, public administration, planning, finance, economics, geography, legal studies, or a related field; or an equivalent combination of education and experience.
• Required Experience: Three (3) years of progressively responsible experience in commercial real estate, public-sector real estate, legal or paralegal work, property administration, lease administration, or transaction support involving documentation management, coordination, and recordkeeping.

Preferred Qualifications

• Preferred Educational Qualifications: Undergraduate or advanced degree from an accredited institution of higher education in related field.
• Preferred Experience: Experience in higher education, public-sector, government, healthcare or institutional real estate; Demonstrated experience and familiarity with legal documents such as real estate contracts, easements, land use regulations, and entitlement processes; Experience coordinating with attorneys, planners, brokers, or government agencies; Experience maintaining lease abstracts, asset inventories, or contract tracking systems.

Proposed Salary

The budgeted salary range is $69,280 to $80,000. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills & Abilities

• ABILITIES: Ability to manage records, track deadlines, and maintain organized files across multiple projects; Ability to balance professional judgment with administrative responsibilities; Ability to work independently while supporting senior leadership; Able to handle multiple tasks or projects at one time meeting assigned deadlines.
• KNOWLEDGE: Working knowledge of real estate terminology, contracts, and transaction processes.
• SKILLS: Strong attention to detail and commitment to documentation accuracy; Proficiency with standard office software and document management systems; Excellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills; Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite); Strong written communication skills, including the ability to summarize complex information clearly; Strong attention to detail and follow-up skills; Strong customer service skills and phone and email etiquette.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

Background Check

- Standard Enhanced