Real Estate Services Technician II

Key Responsibilities

• Draft, format, proofread, edit, and organize ROW-related documents including easements, agreements, correspondence, and acquisition materials.
• Prepare acquisition, closing, and condemnation packages that are certification-ready in accordance with client, regulatory, and project requirements.
• Affiliate in coordinating document execution, settlement/closing activities, and recording documents with counties.
• Conduct detailed property and land assessment research using county systems, public records, and GIS resources.
• Create, maintain, and manage parcel-level tracking databases to monitor acquisition status, document milestones, title issues, and recording status.
• Develop and maintain Master Excel Spreadsheets used to track project status on a parcel-by-parcel basis.
• Utilize advanced Excel functions (including pivot tables, nested formulas, lookups, conditional formatting, data validation) to analyze data and produce clear, accurate project status reports.
• Prepare recurring and ad hoc client reports documenting project progress, risks, and outstanding actions.
• Work closely with Right of Way Agents and under the direction of the Project Manager to support day-to-day project execution.
• Track deliverables, deadlines, and dependencies related to document preparation, title review, and parcel acquisition.
• Review all paper and electronic files to maintain accordance with company standards, client requirements, and audit expectations.
• Affiliate with process improvements related to document control, tracking efficiency, and reporting accuracy.
• Perform vesting searches using county land records (current ownership only; no full back-title).
• Identify present title holders, vesting language, and ownership type (individual, trust, entity, etc.).
• Pull and review most recent deeds and easements to confirm ownership status and rights based on location of parcel.
• Retrieve and organize recorded deeds, easements, plats, and right of way documents.

Preferred Qualifications

• A database and GIS familiarity.
• Advance Microsoft Excel skills with familiarity to Pivot Tables and Macros.
• Local candidates preferred.

Required Qualifications

• A minimum of 2 years of experience with right-of-way, title, paralegal, real property law or mortgage lending.
• Specific industry regulatory knowledge a plus.
• Ability to understand real estate documents such as title, appraisal, environmental and survey.
• Proficiency with Microsoft Office.
• Industry experience is beneficial and highly organized work approach.