Real Estate Legal Administrative Assistant

Essential Duties and Responsibilities

• Type from rough draft, handwritten materials and/or dictation into proper format.
• Compose basic or routine letters/transmittal e-mails.
• Enter timekeepers' time entries.
• Proofread for spelling, and grammar.
• Schedule and calendar appointments, meetings, closings, etc.; make travel arrangements and complete expense reports.
• Obtain/maintain contact information.
• Serve as back-up to other assistants within real estate and other practice areas.
• Perform general research for timekeepers.
• Monitor e-mail, regular mail and voice mail.
• Set up, organize and maintain files; assist timekeepers with organizing projects.
• File documents and e-mails to the document management system.
• Work with, proof and edit relined documents.
• Prepare closing books.
• Answer phone and resolve questions or concerns from clients, other attorneys and co-workers.
• Scan all paper documents received into document management system.

Requirements

• Superior administrative skills.
• At least 2 years of administrative assistance experience.
• Previous Real Estate experience strongly preferred.
• A Bachelors' Degree is a plus.
• Keyboarding speed of at least 65 wpm.
• Familiarity with documents used in Wisconsin real estate transactions.
• Excellent written, oral and e-mail communication skills.
• Excellent listening skills.
• Supportive and comfortable in a team environment.
• Prioritize and handle/complete multiple tasks with competing deadlines.
• Outstanding customer service/interpersonal skills.
• Strong technology skills.
• Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.
• Exceptional organizational skills.
• Strong attention to detail with a commitment to accuracy.
• Solid grammar, spelling, vocabulary and language skills.
• Efficiency, flexibility and patience.
• Complete discretion and tact with confidential information.