Real Estate Law Firm Transaction Coordinator

Responsibilities

• Complies with and enforces federal, state, and local regulations that govern real estate title and settlement
• Follows ALTA Best Practices and company procedures
• Communicate with agents, lenders, buyers and sellers throughout closing transactions from receipt of contract through closing
• Learn and use applicable firm software for closing process
• Observe business etiquette and maintain a professional appearance
• Answer screening and forwarding phone calls in a professional manner
• Escalate issues of concern regarding client feedback and closing noncompliance
• Direct the flow of mail and deliveries to reach the intended recipients
• Order and replenish office supplies
• Auxiliary closing attorney with issues related to file readiness, funding and client issues at the table
• Welcome clients and visitors upon arrival in office and engage with/assist them for the duration of their visit
• Prepare refreshments, if needed
• Maintain a superior closing experience for parties to closing
• Perform other duties as needed or assigned relevant to closings as outlined above

Requirements

• High school diploma or equivalent
• 2+ years of administrative support experience in a legal setting
• Experience with real estate transactions and settlement processes
• Excellent communication skills, both verbal and written
• Proficient in Microsoft Office Suite
• Ability to work independently and manage multiple tasks simultaneously

Qualifications

• Strong organizational and attention to detail skills
• Ability to handle confidential information with discretion
• Professional demeanor and ability to interact with clients and colleagues
• Basic knowledge of real estate laws and regulations

Benefits

• Medical, Dental, Vision, Life & other supplemental insurance after 60 days of employment
• 401K with Employer Matching (after 1 year of employment)
• PTO and Sick time (after 90 day review and yearly anniversary)
• Paid Federal Holidays