Real Estate Transaction Coordinator

About the role

Arrive Realty is looking for an experienced Residential Transaction Coordinator to join our growing team and take ownership of the transaction process from contract to close. This is not a general administrative position. We're looking for someone with at least 1 year of hands-on experience in residential transaction coordination, escrow, lending, or a closely related residential real estate transaction role. You should already understand the moving parts of a residential transaction and be comfortable managing deadlines, documentation, communication, and multiple parties. You will work closely with our agents, clients, escrow officers, lenders, inspectors, vendors, and internal operations team to keep transactions organized, on track, and moving toward a successful close. What you'll love about this role: join a growing, collaborative real estate team with established systems and processes; take ownership of transactions from contract to close; work alongside agents and an operations team that values accountability and follow-through; use modern technology, transaction management systems, CRM tools, and AI to improve efficiency; have a direct impact on agent productivity and the client experience; enjoy opportunities for continued growth as Arrive Realty expands; work in a team environment where people support each other and take pride in doing things well.

Responsibilities

• Manage residential real estate transactions from contract through closing
• Review contracts and transaction documents for completeness and accuracy
• Track contingency periods, deadlines, inspections, appraisals, loan milestones, and closing dates
• Maintain accurate and organized transaction files
• Coordinate required disclosures, addenda, reports, and other transaction documentation
• Ensure documents are properly executed and uploaded into the appropriate systems
• Monitor transaction timelines and proactively communicate upcoming deadlines
• Coordinate with escrow officers, lenders, inspectors, appraisers, vendors, clients, and agents
• Follow up on outstanding items until they are fully resolved
• Identify potential issues or delays and communicate them to the appropriate parties
• Assist with closing coordination and final transaction requirements
• Maintain compliance with brokerage and team procedures
• Serve as a reliable operational resource for agents throughout the transaction
• Keep agents informed of important updates, deadlines, and outstanding items
• Help agents stay focused on their clients and business by owning transaction details
• Provide proactive reminders and follow-up when action is needed
• Help troubleshoot transaction-related issues and coordinate solutions
• Provide professional and timely communication to clients throughout the