Real Estate Executive Assistant

About the role

The right hand to a partner running a 450-agent brokerage, a 1,000-deal-per-year real estate team, a mortgage branch, and a title company. Fast-paced, real ownership, no two days are the same.

Responsibilities

• Draft, send, track, and manage all paperwork in an e-signature platform, Dotloop — contracts, amendments, disclosures, the whole file
• Send weekly seller reports: showing activity, buyer feedback, online listing metrics, and price-adjustment recommendations
• Manage signage and lockbox installation and removal on listings
• Schedule and coordinate photography and media
• Schedule closings, order gifts, and confirm every appointment on the calendar
• Run the post-close review-request sequence — three touches in the first week after closing
• Build and monitor client group texts; monitor inboxes and flag what actually needs a response
• Track contingency dates and deadline reminders so nothing lapses
• Monitor and approve the company's processing fees
• Own the full list-to-contract and contract-to-close checklists
• Manage my calendar and keep the reporting cadence tight across the operation
• Help with personal books, schedule travel, misc. errands, etc

Qualifications

• Must live within a reasonable distance of our Cumming office
• Excellent communication skills and organizational skills
• 2-3 years experience providing administrative support in a personal assistant role, or similar
• Familiar with Microsoft Word, Excel, and Multiple Listing Service
• Possesses discernment for working with confidential information and tight deadlines
• Prior experience in real estate is a bonus