Real Estate Contracts Administrator

Robert Half Legal is partnering with a small property management/commercial real estate company that manages over 3 million square feet of properties around Southern California. This is an onsite role in Irvine; candidates must live adjacent to Irvine and be available daily—no hybrid or remote work.

About the role

The contracts administrator will support property managers with lease preparation, file management, reporting, and data entry. The company is family-oriented and stable, with many long-tenured employees. Cross-training is available with a previously placed team member who was promoted.

Responsibilities

• Assist property managers with lease preparation: filling out forms from templates, managing schedules, adding addendums, and entering data for lease renewals
• Manage lease files and property files
• Work closely with property managers to generate property reports
• Sort and distribute incoming and outgoing mail
• Perform data entry projects for leases and properties

Requirements

• At least 1 year of experience in contract administration or lease administration
• Working knowledge of contract revisions and management
• Familiarity with commercial leases (reviewing/redlining) and real estate or property management processes
• Proficiency in Microsoft Excel and Word for data entry, document preparation, and routine correspondence
• Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail
• Comfort working in a small, family-run office environment
• Experience at a smaller real estate or property management company (not a large corporation)
• Must be able to work onsite in Irvine daily