Real Estate and Facilities Analyst

Job Summary

Responsibilities

• Provide support for facility managers, real estate managers and construction managers.
• Cookordinate and manage facility repairs and maintenance by working with service providers, vendors, and contractors to ensure timely, cost-effective repairs and maintenance.
• Review location specific lease documentation to ascertain responsible party and coordinate necessary landlord notifications with lease administration and transaction teams.
• Interface with store operations, supply chain team and other internal stakeholders to execute critical or emergency repairs to avoid downtime.
• Process all project related invoices and closing out projects 90 days after project completion.
• Request quotes and execute capital spend for existing locations.
• Update project management database with critical dates and information received from real estate and construction project managers.
• Maintain positive vendor relationships and assist with past due invoices or statement clean-ups with accounting.
• Maintain budget versus actual analysis on expenditures.
• Conducts ad hoc analysis quickly with high degree of accuracy.
• Performs other real estate tasks as directed.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• 3-5 years previous experience in commercial and/or retail real estate and/or construction environment.
• Ability to multi-task between multiple projects, meet schedules, deadlines and determine work priorities.
• Strong communication skills and the ability to present complex and details analysis.
• Experience with CMMS systems or similar productivity tracking programs, including FEXA and UpKeep.
• Clear understanding of Leasing Agreements and fundamental Commercial Real Estate terminology.
• Possesses strong communication skills and ability to collaborate under time constraints to effectively interface with managers, colleagues and direct reports and all external relationships.
• Demonstrated customer service and negotiation skills.
• Proficient with Microsoft Suite including Word, Outlook, and Excel.

Preferred Qualifications

• Previous experience with real estate databases strongly preferred.