Real Estate Analyst

Job Summary

VUMC Real Estate supports administration of the lease portfolio and other real property related matters overseen by the VUMC Office of Real Estate. Responsibilities include setting up rent for new and/or renewed full-time leases, assisting with resolving property management issues, implementing and maintaining various tracking tools, and performing centralized responsibility for transaction management.

Department Summary

VUMC Real Estate is the central point of contact for access to VUMC organizational expertise in leasing, acquisition of property, sale of property, and oversight of third-party landlord property management for VUMC and affiliated entity leased properties. Included in this effort, VUMC Real Estate is also responsible for setting up rent payment and review of annual reconciliations for all portfolio leases.

Minimum and Preferred Qualifications

• Bachelor’s Degree and 3 years of relevant work experience (5 years of experience is preferred)
• A knowledge of real estate
• An understanding of lease structure including common economic components of leases

Key Responsibilities

• Sets up rent for new and/or renewed full-time leases as well as part-time leases
• Researches and responds to rent questions (both internally and externally)
• Assists with resolving property management issues
• Implements and maintains various tracking tools for the office
• Processes service agreements
• Supports and/or takes point on full-time lease renewals and/or sublease needs
• Supports property management resolution with third-party property owners which can require travel to the site

Technical Capabilities

• Written Communication (Advanced): Writes clear, detailed, and comprehensive status reports, memos and documentation.
• Databases (Intermediate): Knowledge and understanding of a database and how data is organized so that its contents can easily be accessed, managed, and updated.
• Verbal Communication (Advanced): Transmits technical and business ideas and information to others clearly and effectively.
• Contract Negotiations (Intermediate): Understands negotiating skills such as building trust, gaining commitment, managing the opposition and maintaining goodwill.
• Real Estate Contracts (Advanced): Prepares, monitors, and manages the contracting processes well as individual contracts.
• Document Auditing (Intermediate): Conducts an independent review and examination of records and activities in order to test the adequacy and effectiveness of procedures, policies, standards, rules, capabilities and other aspects to ensure compliance with established policy and operational procedures, and to recommend any necessary changes.
• Documentation (Advanced): Ensures that all documentation is complete, accurate, thorough, and compliant.

Core Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/Complexity of Work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

• Serving Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
• Solving Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
• Offering Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
• Ensuring High Quality: Performs excellent work; Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
• Ensuring Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
• Fulfilling Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
• Managing Resources Effectively: Demonstrates accountability; applies understanding of the departmental work to effectively manage resources for a department/area; makes data-driven decisions.
• Fostering Innovation: Generates new ideas; demonstrates enthusiasm for learning new technologies, tools, and procedures to address short-term challenges; views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

• Experience Level: 3 years
• Education: Bachelor's