Real Estate Administrator

Responsibilities

• Maintain the property tax database and records; ensure data integrity for parcels, assessments, payments, and appeal status.
• Process property tax payments accurately and on schedule to avoid penalties and interest.
• Track and collect tenant allowance and construction reimbursements due from landlords; prepare and submit reimbursement packages, monitor outstanding balances.
• Manage elevated maintenance correspondence, including tracking landlord responses through resolution.
• Monitor, manage, and respond to correspondence in the Lease Administration mailbox, ensuring inquiries are routed to the appropriate party in a timely manner.
• Abstract lease and governing documents into Lucernex including key dates, maintenance responsibilities, covenants, insurance requirements, financial obligations and terms for all locations in the portfolio. Reviews documents for compliance and accuracy.
• Track critical dates for all locations in the portfolio.
• Afford assistance with maintenance of the Lucernex contact table including confirmation of ownership changes and the setup of Rent vendors.
• Afford assistance with Occupancy Cost Audits to ensure compliance with the lease.
• Provide general administrative support to team.

Requirements

• Bachelor’s Degree and 2 years of commercial retail real estate experience and departmental coordination, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
• Proficiency with lease administration software, Lucernex preferred.
• Strong written and verbal skills.
• High level of proficiency with Microsoft Office Suite.
• Attention to detail with high level of organization and follow-up on multiple tasks in a fast-paced environment.

Qualifications

• None specified

Skills

• Property Tax Management
• Lease Administration
• Microsoft Office Suite
• Attention to Detail

Benefits

• Bonus opportunities & career advancement opportunities at every level
• Programs that help you reach your financial goals: 401k with company match, Employee Stock Purchase Plan, and Referral Bonus Program
• Medical, Dental, Vision, Life, and other Insurance Plans (subject to eligibility criteria)
• Work-life Balance, Including Paid vacation and sick time for eligible associates
• Paid holidays plus a personal holiday
• Paid Volunteer Time Off that starts on Day 1
• Equal Employment Opportunity