Real Estate Administrator

About the role

This role supports brokerage and property management activities through scheduling, document preparation, and coordination of real estate transactions and portfolio records.

Responsibilities

• Managing lease and property files
• Preparing reports
• Assisting with marketing materials and listings
• Maintaining databases and CRM systems
• Communicating with clients, landlords, tenants, and internal team members to handle inquiries
• Coordinating property showings
• Supporting ongoing transactions
• Managing correspondence
• Tracking deadlines
• Supporting due diligence activities
• Ensuring accurate, organized documentation for transportation-related real estate projects

Qualifications

• Strong Communication and Customer Service skills to interact professionally with clients, partners, and internal teams
• Experience or demonstrated interest in Property Management and Lettings, including lease administration and coordination of property-related activities
• Proficiency in Administrative Assistance, including scheduling, document management, report preparation, and use of office software (e.g., MS Office, CRM tools)
• Excellent organizational skills, attention to detail, and ability to manage multiple deadlines in a fast-paced environment
• Ability to work on-site in the Greater Seattle Area and collaborate effectively with a regional team
• Prior experience in commercial real estate, transportation industry, or corporate real estate services is beneficial
• High school diploma required; associate or bachelor's degree in Business, Real Estate, or a related field is preferred