Real Estate Administrative Specialist

Job Summary

This position will support NAMB’s ministry objectives in the Send North America Strategy by assisting with the management of field/missional properties (both transitional residential properties as well as urban centers).

Key Areas of Responsibility

• Real Estate Management, Processing, Bill Pay and Recordkeeping:
  • Work through acquisition and disposition of Real Estate assets in coordination with the team and in line with strategies and needs of the portfolio to support NAMB’s financial objectives.
  • Oversee and ensure accurate occupant information, documentation, and informational requests.
  • Work with field team to ensure smooth move in and move out as well as field oversight when assets are vacant.
  • Report and evaluate monthly expenditures for the houses to make sure that all payments are being made and that bills are as expected.
  • Analyze payments to make sure there are not any issues with the houses.
  • Manage the process of paying all NAMB’s utility and housing payments primarily through a third-party vendor and some direct payments from time to time.
  • Maintain ongoing communication with this vendor to make sure everything is working well and as expected.
  • Manage the setup and cancellation of services.
  • Support the coordination of property acquisition process, ensuring that real estate transactions are closed with proper documentation according to MPS policies and procedures.
  • Assist in completing due diligence, analysis, and closing of properties.
  • Aid in the completion of closings and maintain files in accordance with policy and procedural standards.
• Data Management, Reporting, and Administrative Tasks:
  • Prepare and maintain various spreadsheets and/or databases of loan and housing characteristics, performance, and expenses.
  • Continually evaluate current processes and identify opportunities for increased operational efficiencies.
  • Provide support to prepare necessary property status and residency reports.
  • Support the reconciliation of income and expenses for each occupancy and property.
  • Support in the preparation of timely and accurate reports for Real Estate and Investments Team, Financial Services, Internal Partners, Trustees, and Executive Leadership.
  • Maintain files in accordance with Policy and Procedure Manuals.

Education and Experience

• High school diploma and three years’ experience in related field, or equivalent combination of education and experience.
• Minimal of one year experience with procedures and documents used in real estate transactions such as appraisals, title policies, survey plats, sales contracts, property insurance, notes, mortgages, etc.
• Knowledge of basic accounting and general business principles and procedures.

Christian Walk

• Evidence of a mature and growing Christian walk characterized, by Paul, in 1 Timothy 3 and Titus 1.
• Personal wisdom and sufficiency are grounded in Christ and the word of God, with a life submitted to God’s authority in all things.
• Models a daily soul-winning lifestyle.
• Can effectively lead others in prayer.
• Gives regularly and generously to the work of the church.
• Can articulate Baptist theological understandings on a range of issues.
• Conducts ministry in keeping with the principles and spirit of the Baptist Faith and Message 2000.

Personal Qualities

• Enjoys healthy, affirming relationships with spouse (if married), family, neighbors and friends.
• Exhibits integrity in professional and personal life.
• Modest in dress and deportment and makes a favorable first impression in both bearing and manner.
• Aware of personal strengths and shortcomings, potential, psychological needs, biases and prejudices, and actively solicits and benefits from constructive criticism.
• Personal finances are in order, with no oppressive burden of consumer debt.
• Is a member of a local Southern Baptist church and takes an active role as time permits.
• Demonstrates a high level of energy, with a bright, positive affect, warmth and genuine interest in people.