Real Estate Administrative Coordinator

About the role

We are looking for a highly organized, detail-oriented, and motivated Real Estate Administrative Coordinator to join our team! This position plays a key role in keeping our office running smoothly, supporting our real estate agents, coordinating transactions, and ensuring compliance with industry standards. The ideal candidate is a strong communicator, thrives in a fast-paced environment, and enjoys being part of a collaborative, team-focused workplace.

Schedule

Full-time, Monday–Friday, 8:00 AM–5:00 PM; in-office at Yorktown, VA (front desk).

Pay

Starting at approximately $40,000 per year.

Responsibilities

Office Operations & Administration

• Manage daily office opening and closing procedures.
• Maintain an organized, welcoming, and professional office environment.
• Monitor and replenish office, kitchen, and operational supplies.
• Answer and direct incoming calls, assist visitors, and provide front-desk support.
• Track and manage company lockboxes, signs, and marketing materials.
• Assist with company-wide communications and daily administrative needs.

Real Estate Transactions & Compliance

• Manage and maintain transactions through Transaction Desk, ensuring accurate documentation and timely processing.
• Perform initial compliance reviews to ensure transaction files are accurate and complete.
• Manage listing entries, status updates, price adjustments, and other changes across REIN, WAAR, and CBRAR.
• Maintain knowledge of MLS rules, regulations, and compliance requirements.
• Monitor updates to real estate forms, policies, and procedures.
• Maintain accurate listing and transaction records.
• Assist with agent onboarding, including DPOR, MLS, association memberships, and electronic key access.

Qualifications

• 2–3 years previous administrative/real estate experience preferred.
• Familiarity with Transaction Desk, MLS platforms, and real estate compliance is a plus.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and follow-through.
• Ability to work independently while contributing to a collaborative team.
• Comfortable learning and navigating multiple software platforms.
• Professional, approachable, and service-oriented attitude.

Benefits

• Be part of a supportive, energetic, and growing real estate company.
• Work alongside a collaborative team that values communication, accountability, and teamwork.
• Enjoy opportunities for professional growth and development.
• Make a meaningful impact by supporting agents and contributing to the overall success of our office.