Real Estate Coordinator

About the role

Provides support for the Real Estate Services, Design & Construction and Property Management departments, including, but not limited to, site selection and evaluation, lease and purchase agreement preparation and database administration.

Responsibilities

• Performs a variety of duties related to site selection and evaluation, such as: assisting project owners in developing a site selection strategy; conducting market research on sites; identifying sites that meet corporate criteria; contacting and working with outside real estate professionals (i.e., brokers and developers) to assist in site generation and manage workflow; screening all sites presented for viability; performing internal analysis on all qualified sites; working closely with Finance to analyze site feasibility; and preparing initial site evaluation packages.
• Works closely with construction department before finalizing sites.
• Prepares letters of intent and negotiates business terms for leases and purchase agreements.
• Prepares other documents as required including, but not limited to, leases, amendments, license agreements, purchase agreements, estoppel, right of way forms, option notices and termination notices.
• Works closely with Legal to ensure accuracy of documents.
• Tracks, manages and abstracts all leases and renewals, including follow up on leases by way of lease expiration log.
• Administers real estate database including entry format, creation of customized reports and dashboards.
• Interprets leases/documents and performs database entry for leased and owned properties, including abstracting of new and revised documents, termination of non-active properties, continuous updating of rent schedules and escalations data, amounts due Lessors, key terms and conditions and critical dates for future action.
• Interacts with vendors, lessors, brokers and all levels of WellSpan personnel to schedule showings and meetings.
• Maintains tenant, vendor and landlord property files.
• Collects and tracks vendor certificates of insurance and ensures compliance with company requirements.
• Reviews reconciliation statements and real estate tax calculations to ensure accuracy and lease compliance.
• Performs rent analysis and rent payment processing monthly.
• Resolves issues relating to rent with Finance and/or Landlords.

Common expectations

• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

Physical demands

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Frequently
• Reaching - Rarely
• Talking - Frequently
• Hearing - Frequently
• Repetitive Motions - Occasionally
• Eye/Hand/Foot Coordination - Occasionally

Qualifications

• Minimum Education: Associates Degree Required
• Work Experience: 3 years work experience in lease administration, commercial property management or commercial real estate. Required and Commercial Real Estate or Commercial Property Management.
• Knowledge, Skills, and Abilities:
  • Ability to interpret complex commercial lease language, advanced financial/analytical skills.
  • Excellent oral and written communications skills, superb organization skills and superior attention to detail.
  • Ability to work independently and within a team to build relationships and interact effectively with business partners.
  • Ability to negotiate business terms of a lease or purchase contract on the behalf of project owners.
  • Familiarity with tenant improvements and how it relates to the business terms of a commercial lease.
  • Ability to multi-task, work successfully under pressure and effectively manage time and workload.
  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook) with the capability to master company specific database programs and data analytics software.