Real Estate Administrative Assistant

Key Responsibilities

• Respond to inquiries by contacting appropriate contractors and assigning work order numbers.
• Follow up with contractors and stores to see that repairs are made correctly and promptly.
• Review, code, and submit invoices from contractors for payment.
• Receive and maintain an accurate, up-to-date log of CAM, Tax, and Insurance invoices.
• Research and reconcile back-up for Landlord CAM invoices charges.
• Code and submit reviewed invoices for payment.
• Review and prepare Sales Reports for the Landlord.
• Prepare deposits and provide the A/R Dept. with the proper account.
• Produce and send accurate monthly Tenant billing statements.
• Receive and post Tenant payments.
• Prepare Annual CAM, tax reconciliation, and billing.
• Produce/prepare any necessary reports for Management review.
• Set up amended, assigned, renewed, and new Tenant Leases in the computer and create/update tenant folders/files, entering all necessary information in the computer.
• Handle financial-related questions from tenants.
• Maintain accurate files for all current and former Tenants.
• Monitor Tenant sales reports and Percentage Rent payments, and keep the Percentage Rent spreadsheet up to date.
• Absorb and assist with month-end, quarter-end, and year-end reconciliations.
• Absorb and assist with other duties and assignments as directed.

Ideal Candidate

• A High School Diploma or equivalent is required.
• A bachelor’s degree in accounting or related field is preferred.
• Relevant work experience may be substituted for a degree.
• 1-3 years of experience in Real Estate/Property Management or a comparable field is preferred.
• A valid NC Notary Public preferred.
• General accounting knowledge.
• Experience with systems such as SuccessFactors and Workforce Central.
• Proficient computer skills (Microsoft Office suite, email, voicemail, internet/intranet, etc.).
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills are required.
• Strong interpersonal skills, able to work both independently and as part of a team.
• Must be flexible and able to adapt to changing needs, especially during times of high volume and/or stress.