Real Estate Administrative Assistant

Who You Are

• 1+ years of experience providing administrative support to commercial or residential property management teams
• Professional communicator comfortable interacting with tenants, vendors, and internal stakeholders
• Familiar with property management and accounting platforms including Prism (Building Engines), Yardi, and Payscan
• Highly organized with strong attention to detail and proficient in Microsoft Word, Excel, and PowerPoint

What You'll Do

• Provide administrative coordination for a property management team overseeing commercial real estate operations
• Schedule meetings, inspections, and appointments while maintaining organized calendars
• Act as a primary tenant contact for general questions and route service needs to the appropriate team members
• Monitor and track maintenance requests and vendor service orders to ensure timely completion
• Assist with invoice processing, billing support, and related administrative accounting functions
• Prepare reports, correspondence, and presentation materials for the team
• Maintain structured digital and paper filing systems and assist with general office support tasks

What Success Looks Like

• Tenant communication, vendor coordination, and scheduling are handled efficiently
• Work orders and property records remain organized, accurate, and accessible
• Administrative and billing processes are completed reliably and on schedule
• The property management team receives consistent operational support that keeps daily activities running smoothly

Pay

$55,000 – 65,000 annually, based on experience

Location

New York, NY – On site