Rare Cardiac Coordinator

About the role

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.

Responsibilities

• Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
• Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.
• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.
• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
• Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.
• Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.
• Handle purchase orders and track invoices through the system, maintaining accurate financial records.
• Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
• Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.
• Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Requirements

• High School Diploma or GED with at least 4 years of experience
• Strong interpersonal skills
• Problem solving ability
• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
• Excellent attention to detail, time management, organization, and prioritization skills
• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette
• Experience coordinating domestic and international travel
• Strong verbal and written communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Preferred Qualifications

• College Degree
• Experience in ERP systems
• Experience using applications such as Concur, WebEx, and Ariba
• Excellent interpersonal skills and the ability to work collaboratively with diverse teams
• Adaptability and flexibility in a fast-paced environment
• Proactive approach to identifying and addressing issues
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity
• Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Schedule

Hybrid; 2–3 days per week on site.

Pay

$35.93–$63.00 per hour, plus eligibility for overtime, weekend, holiday, and other pay premiums per company policy.

Benefits

• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
• Paid vacation, holiday, and personal days
• Paid caregiver/parental and medical leave
• Health benefits including medical, prescription drug, dental, and vision coverage