R.O. - Admin Asssistant

About the role

Opportunity for career advancement in a fast-paced, growth-oriented organization!

Responsibilities

• Contact and coordinate vendor packets, COI, and W9 information to create vendor accounts.
• Aid the General Manager with all operational projects.
• Coordinate all Board-related functions.
• Process owner information and requests.
• Document, verify, and process invoices.
• Post payments and credits to owner accounts.
• Maintain monthly resort invoices for submission.
• Report account receivables to relevant executives.
• Manage collection procedures.
• Prepare deposits from daily cash reports.
• Submit monthly aging reports.
• Reconcile vendor statements to invoices.
• Prepare and process all invoices for upper management review and approval.
• Manage vendor relations.
• Maintain files of all accounting information, payables & receivables, contracts, etc.
• Assist in preparing accounting analyses.
• Comply with all company policies and procedures.
• Perform all other duties as assigned.

Qualifications

• High school diploma or equivalent.
• At least two (2) years of Guest Services experience.
• One (1) year of accounting experience in a Timeshare/Resort environment.
• Valid driver’s license required.
• Knowledge and proficiency in Microsoft Office Suite.
• Basic office equipment proficiency.
• Multitasking, organizational, and prioritization skills.
• Excellent interpersonal and communication skills, both written and oral.
• Leadership skills.
• Ability to manage, direct, and complete assigned duties as directed by the General Manager.
• Ability to process and resolve guest service requirements.
• Ability to assist, train, and direct staff where necessary.
• Dress professionally.