Quoting Coordinator

About the role

The Quoting Coordinator plays a crucial role in managing the day-to-day quoting and pricing strategy and execution activities for assigned branches, territories, or regions. This role collaborates closely with Outside Sales Representatives, Sales Management, Supply Chain, Operations, and vendors to deliver accurate, competitive, and timely price quotes that support sales strategy and customer commitments.

Responsibilities

• Review incoming customer pricing requests and bid opportunities in partnership with Outside Sales Representatives.
• Prepare and submit comprehensive price quotes aligned with project scope, market conditions, and margin objectives.
• Manage revisions and re-quotes as project requirements, quantities, or timelines change.
• Provide pricing feedback and recommendations to sales leadership based on vendor input and market dynamics.
• Evaluate financial risk, profitability, and competitive positioning when developing quotes and make recommendations that impact business outcomes.
• Exercise judgment in determining when pricing exceptions or escalations are warranted.
• Send Requests for Quotation (RFQs) to vendors to secure material pricing, lead times, and availability.
• Work directly with vendors and FBM supply chain teams to shop projects, maintain competitive pricing, and negotiate pricing or terms within delegated authority levels when appropriate.
• Evaluate pricing structures, cost updates, and availability to support bid strategy and execution.
• Create and maintain opportunities, quotes, and job records within CRM systems.
• Maintain and update pricing matrices within CSD and related pricing tools.
• Establish project or pricing detail (PD) records once quotes are awarded to FBM.
• Manage expiration dates, updates, and changes to existing pricing records to ensure ongoing accuracy.
• Lead or coordinate submittal packages, project documentation, and pre-construction requirements when requested.
• Oversee order management activities, including project pricing setup and coordination with purchasing and operations teams.
• Attend sales, pricing, and coordination meetings as needed and provide quoting and pricing insights.
• Provide post-sale support to help resolve pricing discrepancies, material issues, or logistics challenges.
• Serve as a subject matter resource to sales teams regarding pricing strategy, margin optimization, and competitive positioning.

Qualifications

• Experience: 2–5+ years of experience in sales support, quoting, pricing coordination, estimating, or a related role within construction materials, distribution, or a similar industry.
• Business Acumen: Strong understanding of pricing fundamentals, margin considerations, and project-based sales support.
• Analytical Skills: Ability to analyze costs, pricing structures, and market conditions to support competitive bids.
• Systems Proficiency: Experience working with CRM platforms, pricing systems, and Microsoft Office applications (Excel proficiency preferred).
• Organizational Skills: Proven ability to manage multiple quotes, deadlines, and stakeholders simultaneously.
• Communication: Clear written and verbal communication skills with the ability to explain pricing rationale to internal partners.
• Decision-Making: Demonstrated ability to exercise independent judgment, evaluate alternatives, and make recommendations affecting financial or operational outcomes.
• Authority: Ability to operate with limited supervision and make decisions within delegated authority guidelines.