Quality Document Management Systems Coordinator 1 - Onsite

Key Responsibilities

• Audit & Meeting Support
• Schedule internal and client audits, facility meetings, client meetings, and site visits as requested.
• Prepare the audit room the day prior to each audit:
• Print and place agenda, attendance sheet, and lunch list on the conference table.
• Set out water bottles, lab coats, safety glasses, branded pens and notebooks, monitor, hotspot, keyboard, and mouse.
• Fill the coffee machine with water and perform a general readiness walkthrough to ensure all materials are in place.
• Provide audit runner and/or back-room support during audits as applicable (e.g., document retrieval, logistical coordination, escorting visitors).
• Cooking and placing catering/lunch orders for audits and meetings as required.
• Facilities & Site Services
• Process site-specific purchase orders and one-time purchase requests for Quality Department supplies in accordance with procurement procedures.
• Manage lab coat inventory rotation: arrange delivery to and pickup from dry cleaning services on an established frequency; maintain a tracking log.

Qualifications

• Education
• Associate's degree or higher in Business Administration, Life Sciences, Healthcare Administration, or a related field preferred.
• High school diploma or GED required; relevant experience may be considered in lieu of degree.
• Experience
• 1–5 years of administrative experience in a regulated industry environment (pharmaceutical, medical device, clinical laboratory, or combination product preferred).
• Familiarity with GMP, GLP, or ISO 13485 documentation practices is an asset.
• Prior experience with document management systems or electronic quality management systems (eQMS) is a plus.
• Skills & Competencies
• Strong organizational skills with demonstrated ability to manage multiple concurrent tasks and priorities with accuracy.
• High attention to detail and commitment to data integrity in all record-keeping activities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort with electronic document management platforms.
• Effective written and verbal communication skills.
• Ability to work both independently and collaboratively within a Quality team environment.
• Discrete handling of confidential quality and client records.
• Professional demeanor and customer-service orientation when interfacing with internal stakeholders and external clients/auditors.

Benefits

Not specified.

Pay

Not specified.

Schedule

1st Shift