Quality Document Control Specialist

About the Role

Serve as Administrator for the company’s electronic documentation database. Coordinate activities to gather information, document best practices, and distribute the information to the correct parties so accurate documentation is maintained throughout the company.

Responsibilities

• System administration of the Master Control documentation program.
• Ensure the structure of the system is organized through management of vaults, infocard types, routes, and roles.
• Ensure the system executes approval and training tasks properly. Troubleshoot issues when the system fails (e.g., corrupted tasks, locked infocard).
• Coordinate with appropriate individuals to develop and maintain work instructions and visual aids for Oil and Air Plants.
• Establish approval and training routings for all documents.
• Ensure the current versions of work instructions and visual aids are posted as required, including the removal of obsolete documents.
• Maintain form standardization of various documents and enter them into Master Control.
• Participate in plant internal audits.
• Ensure the document control and record retention processes conform to IATF 16949 and customer standards. This includes working with records responsible members from each functional area to identify record retention requirements and storage locations.
• Perform other duties as assigned.