Quality Coordinator

About Rhoads Industries

Founded and family‑owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 sq ft of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads’ capabilities enable customers to achieve superior results by deploying a diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‑of‑the‑art resources and a 100+ year legacy of leadership.

About the Role

The Quality Coordinator provides administrative support to the Quality department, reporting to the Quality Assurance Manager. This position is responsible for the day‑to‑day administration of quality documentation, including tracking project timelines and due dates, assisting with the review of objective quality evidence (“OQE”), and managing, scanning, organizing, and filing quality records so that they are kept together, in order, and accurate. The Coordinator helps ensure that documentation supporting Rhoads’ Quality Management System (“QMS”) and customer quality requirements is complete, current, and readily retrievable.

Responsibilities

• Documentation & Records Management
  • Maintain quality documentation logs and registers, keeping records current, complete, and accurate.
  • Assist with the review of objective quality evidence (OQE) to confirm required documentation is present, legible, and properly completed before filing.
  • Follow established procedures for recording, indexing, filing, retrieving, and archiving documents, and help keep those procedures up to date.
  • Maintain confidentiality and proper handling of controlled quality records.
• Scanning, Filing & Organization
  • Scan, upload, index, and file quality records, ensuring documents are kept together, in order, and easy to retrieve.
  • Organize and maintain electronic and hard‑copy filing systems for quality plans, inspection and test records, certifications, and related documents.
• Project Tracking & Scheduling
  • Track and maintain project timelines, milestones, and submittal due dates, and provide reminders to the Quality team so deliverables are completed on schedule.
  • Perform routine data entry and update tracking spreadsheets, checklists, and status reports.
• Coordination & Support
  • Compile and distribute quality documentation and project‑related information to the appropriate personnel as directed.
  • Prepare documentation packages and assemble records needed for internal reviews, customer submittals, and audits.
  • Communicate with members of the project and quality teams to obtain missing documents and resolve filing discrepancies.
  • Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent (required); Associate’s or Bachelor’s degree preferred.
• 1+ years of administrative, clerical, or document control experience.
• Familiarity with document review, filing, and records management is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks, track deadlines, and prioritize workload.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Comfortable using scanning equipment and document management/filing systems.
• Good written and verbal communication skills.
• Basic familiarity with quality documentation or ISO, UL, or AISC certifications is a plus.
• Must be a U.S. citizen and pass all background clearances.

Work Environment

• Exposure to construction or industrial areas where personal protective equipment such as safety glasses, hard hats, and hearing protection is required.
• Ability to work in a variety of physical positions, including sitting, standing, walking, and driving in an automobile.
• May require walking and standing on irregular, uneven surfaces in an industrial setting and possibly at increased heights, climbing and descending ladders and ship stairways.

Benefits

• Competitive health insurance packages.
• 401(k) matching.
• Paid time off (PTO).
• Competitive salary.

Location

Based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year. The Navy Yard is recognized as a leading model for repurposing military and industrial assets for a diversified modern economy and has been dubbed “the coolest shipyard in America.”