Qualified Bilingual Judiciary Clerk
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we should only include sections when posting has real specific content. We have content for Responsibilities (Essential Job Functions). For Requirements/Qualifications: we have Minimum Qualifications, also Requirements* Spanish Proficiency Assessments, Knowledge, Skill, Ability To. Could combine into Requirements and Qualifications? The instruction: use headings exactly those names if we have content. We could have both Requirements and Qualifications sections if distinct. But we can also merge if thin. Better to have Requirements (includes Spanish proficiency, knowledge, skill, ability) and Qualifications (education/experience). Benefits: we have benefits description. Pay: salary. Schedule: Full time.
We must not include filler like "commensurate with experience". We have specific salary and full time.
We must preserve all substantive info, not invent or summarize away detail. So we need to include details like specific duties, qualifications, etc.
We need to use - for any list of duties/requirements/benefits, and
for prose.
Thus for each section we need to decide if content is list or prose. For Responsibilities: list of duties. We'll make
- each duty.
For Requirements: maybe list of requirements: Spanish proficiency assessments, knowledge, skill, ability. Could be separate sub-sections? But we only allowed headings as given. Could make a
with items each being a requirement. Might be long but okay.
For Qualifications: list of education/experience requirements.
For Benefits: list of benefits.
For Pay: maybe with salary.
For Schedule:
with full time.
We must not include headings with empty content.
Let's extract details.
From posting:
Essential Job Functions (Responsibilities):
- assisting the public and court-related personnel in English and Spanish; responding to inquiries regarding the proper completion of various court-related forms; and providing information regarding court procedures, both at the service counter and by telephone.
- processing the finished docket and entering judgments in the Landlord and Tenant e-filing system.
- assisting with entering return of service as well as scheduling new L&T filings in the e-filing system.
- answering questions from Judges, attorneys, the sheriff's department, and the general public regarding landlord/tenant cases.
- Assist the public and court-related personnel in English and Spanish by providing information about the status of cases or about Clerk's office procedures both at the counter and by telephone.
- Separate dockets to ensure uniformity when entering information into the e-filing system.
- Enter the dispositions/judgements into the system.
- Assist with scheduling new case L&T filings.
Note some duplicates: first bullet includes assisting public etc. Later bullet similar. We'll keep all but could deduplicate? Instruction: preserve ALL substantive information; do NOT invent or summarize away detail. Removing duplicates might be considered summarizing away detail? It's duplicate content; maybe we should keep both? Might be redundant but it's still substantive. Safer to keep both as separate items.
Minimum Qualifications (Qualifications):
- Education: High school diploma (or GED equivalent).
- Experience: One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal, or financial services.
- Note: Must obtain a minimum score of 10 on ALTA Proficiency Exam
- Note: A Bachelor?s Degree may substitute the required work experience
- A Paralegal/Associates Degree or 60 college credits may substitute the required work experience
- A Paralegal Certificate May Substitute The Required Work Experience.
Requirements* Spanish Proficiency Assessments:
- Selected candidates will be required to complete 2 Spanish proficiency assessments as part of the recruitment process.
- The first assessment will be administered virtually as part of the screening process. A minimum score of 80% must be achieved to continue with the recruitment process.
- The second assessment will be conducted as part of the interview process. Candidates will be required to obtain a minimum score of 10 on ALTA Proficiency Exam before an official offer of employment will be made.
Knowledge:
- General office practices, procedures, and equipment.
- Standard legal forms and documents used in the Judiciary.
- Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
Skill:
- In Customer service and handling problems tactfully and patiently.
- Typing on a personal computer with a net 35 wpm.
- Accuracy and attention to detail.
Ability To:
- Proficiently speak, read, and write in Spanish.
- Assist and provide information to Spanish-speaking customers in Spanish
- Accurately explain court processes, convey basic legal and procedural information in Spanish, without giving legal advice.
- Read and sight translate forms, documents, and procedure manuals from English to Spanish.
- Perform simple interpretations from Spanish into English and vice versa while assisting Spanish-speaking customers.
- Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
- Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
- Understand and abide by departmental rules, regulations, and procedures.
- Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.
- Follow procedures, verbal and written instructions, and protocols for any given assignment.
- Exercise independent judgment in interpreting and applying appropriate policy,procedure, rule, law, and/or regulation to a situation.
Physical Requirements:
- Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Equipment, Machinery And Tools:
- Computer, Cash Register, Fax Machine, Scanner, Printer, Copier, Multi-line phone
Software And Computer Skills:
- Odyssey, MDEC File & Serve, MS Word, Excel, Type 35 WPM, Outlook
Benefits:
- medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.
Pay:
- Salary $52,334
Schedule:
- Position Type Regular Full time (also FLSA Status Non-Exempt, At Will No). Could include full time.
We should not include FLSA Status etc unless asked. Schedule section: we can put "Regular Full time". Could also mention FLSA Status Non-Exempt but not required.
We must not include headings with filler like "not specified". We have specifics.
Now produce HTML fragment.
Structure:
Responsibilities
- ...
...
Requirements
- ...
...
Qualifications
- ...
...
Skills
- ...
...
But we also have Knowledge, Ability To, Skill. Could combine into Requirements? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It suggests we can use those headings. We have content for Responsibilities, Requirements (maybe combine Spanish proficiency, knowledge, skill, ability), Qualifications, Skills (maybe separate skill?), Benefits, Pay, Schedule.
We have Skill heading already; we could put Skill items under Skills heading. Knowledge and Ability To could go under Requirements? Or we could make separate headings for Knowledge and Ability but not in list. Better to follow allowed headings: we can use Requirements to include knowledge, skill, ability, Spanish proficiency. Skills heading could be for specific skill items like typing, customer service, etc. But we already have Skill section in posting; we could treat that as Skills heading.
Thus:
Requirements: Spanish proficiency assessments, knowledge, ability to (maybe). Skills: skill items (customer service, typing, accuracy). Qualifications: education/experience substitutions.
Let's extract:
Spanish proficiency assessments content (two assessments). We'll list as items.
Knowledge items.
Ability To items.
Skill items.
We'll put all under Requirements? But then Skills heading would be duplicate. Better to separate: Requirements (Spanish proficiency, knowledge, ability), Skills (skill items). Qualifications (education/experience). Benefits, Pay, Schedule.
Let's craft.
Responsibilities list: each duty as - .
Requirements list: items:
- Must complete two Spanish proficiency assessments: first virtual screening with minimum 80% score; second interview requiring minimum ALTA score of 10 for offer.
- Knowledge: general office practices, procedures, and equipment; standard legal forms and documents used in the Judiciary; basic English and arithmetic (spelling, punctuation, addition, subtraction, multiplication, division).
- Ability: proficiently speak, read, and write in Spanish; assist and provide information to Spanish-speaking customers in Spanish; accurately explain court processes and convey basic legal/procedural information in Spanish without giving legal advice; read and sight translate forms/documents/procedure manuals from English to Spanish; perform simple interpretations between Spanish and English while assisting Spanish-speaking customers; use standard office/business equipment (computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.); communicate clearly, tactfully, and effectively with judges, public, police agencies, attorneys, and court officials verbally and in writing; understand and abide by departmental rules, regulations, and procedures; exercise tact, diplomacy, and impartiality with public, law enforcement, attorneys; follow procedures, verbal/written instructions, and protocols; exercise independent judgment in interpreting/applying appropriate policy, procedure, rule, law, regulation.
That's a lot but okay.
Skills list:
- Customer service and handling problems tactfully and patiently.
- Typing on a personal computer with a net 35 wpm.
- Accuracy and attention to detail.
Qualifications list:
- Education: High school diploma (or GED equivalent).
- Experience: One (1) year of work experience, preferably in court operations or in criminal justice, parole and probation, legal, or financial services.
- Must obtain a minimum score of 10 on ALTA Proficiency Exam.
- A Bachelor’s Degree may substitute the
for prose. Thus for each section we need to decide if content is list or prose. For Responsibilities: list of duties. We'll make
- each duty.
For Requirements: maybe list of requirements: Spanish proficiency assessments, knowledge, skill, ability. Could be separate sub-sections? But we only allowed headings as given. Could make a
- with items each being a requirement. Might be long but okay.
For Qualifications: list of education/experience requirements.
For Benefits: list of benefits.
For Pay: maybe
- ... ...
- ... ...
- ... ...
- ... ...
- . Requirements list: items: - Must complete two Spanish proficiency assessments: first virtual screening with minimum 80% score; second interview requiring minimum ALTA score of 10 for offer. - Knowledge: general office practices, procedures, and equipment; standard legal forms and documents used in the Judiciary; basic English and arithmetic (spelling, punctuation, addition, subtraction, multiplication, division). - Ability: proficiently speak, read, and write in Spanish; assist and provide information to Spanish-speaking customers in Spanish; accurately explain court processes and convey basic legal/procedural information in Spanish without giving legal advice; read and sight translate forms/documents/procedure manuals from English to Spanish; perform simple interpretations between Spanish and English while assisting Spanish-speaking customers; use standard office/business equipment (computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.); communicate clearly, tactfully, and effectively with judges, public, police agencies, attorneys, and court officials verbally and in writing; understand and abide by departmental rules, regulations, and procedures; exercise tact, diplomacy, and impartiality with public, law enforcement, attorneys; follow procedures, verbal/written instructions, and protocols; exercise independent judgment in interpreting/applying appropriate policy, procedure, rule, law, regulation. That's a lot but okay. Skills list: - Customer service and handling problems tactfully and patiently. - Typing on a personal computer with a net 35 wpm. - Accuracy and attention to detail. Qualifications list: - Education: High school diploma (or GED equivalent). - Experience: One (1) year of work experience, preferably in court operations or in criminal justice, parole and probation, legal, or financial services. - Must obtain a minimum score of 10 on ALTA Proficiency Exam. - A Bachelor’s Degree may substitute the
with salary. For Schedule:
with full time. We must not include headings with empty content. Let's extract details. From posting: Essential Job Functions (Responsibilities): - assisting the public and court-related personnel in English and Spanish; responding to inquiries regarding the proper completion of various court-related forms; and providing information regarding court procedures, both at the service counter and by telephone. - processing the finished docket and entering judgments in the Landlord and Tenant e-filing system. - assisting with entering return of service as well as scheduling new L&T filings in the e-filing system. - answering questions from Judges, attorneys, the sheriff's department, and the general public regarding landlord/tenant cases. - Assist the public and court-related personnel in English and Spanish by providing information about the status of cases or about Clerk's office procedures both at the counter and by telephone. - Separate dockets to ensure uniformity when entering information into the e-filing system. - Enter the dispositions/judgements into the system. - Assist with scheduling new case L&T filings. Note some duplicates: first bullet includes assisting public etc. Later bullet similar. We'll keep all but could deduplicate? Instruction: preserve ALL substantive information; do NOT invent or summarize away detail. Removing duplicates might be considered summarizing away detail? It's duplicate content; maybe we should keep both? Might be redundant but it's still substantive. Safer to keep both as separate items. Minimum Qualifications (Qualifications): - Education: High school diploma (or GED equivalent). - Experience: One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal, or financial services. - Note: Must obtain a minimum score of 10 on ALTA Proficiency Exam - Note: A Bachelor?s Degree may substitute the required work experience - A Paralegal/Associates Degree or 60 college credits may substitute the required work experience - A Paralegal Certificate May Substitute The Required Work Experience. Requirements* Spanish Proficiency Assessments: - Selected candidates will be required to complete 2 Spanish proficiency assessments as part of the recruitment process. - The first assessment will be administered virtually as part of the screening process. A minimum score of 80% must be achieved to continue with the recruitment process. - The second assessment will be conducted as part of the interview process. Candidates will be required to obtain a minimum score of 10 on ALTA Proficiency Exam before an official offer of employment will be made. Knowledge: - General office practices, procedures, and equipment. - Standard legal forms and documents used in the Judiciary. - Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division. Skill: - In Customer service and handling problems tactfully and patiently. - Typing on a personal computer with a net 35 wpm. - Accuracy and attention to detail. Ability To: - Proficiently speak, read, and write in Spanish. - Assist and provide information to Spanish-speaking customers in Spanish - Accurately explain court processes, convey basic legal and procedural information in Spanish, without giving legal advice. - Read and sight translate forms, documents, and procedure manuals from English to Spanish. - Perform simple interpretations from Spanish into English and vice versa while assisting Spanish-speaking customers. - Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc. - Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing. - Understand and abide by departmental rules, regulations, and procedures. - Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys. - Follow procedures, verbal and written instructions, and protocols for any given assignment. - Exercise independent judgment in interpreting and applying appropriate policy,procedure, rule, law, and/or regulation to a situation. Physical Requirements: - Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. - Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Equipment, Machinery And Tools: - Computer, Cash Register, Fax Machine, Scanner, Printer, Copier, Multi-line phone Software And Computer Skills: - Odyssey, MDEC File & Serve, MS Word, Excel, Type 35 WPM, Outlook Benefits: - medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Pay: - Salary $52,334 Schedule: - Position Type Regular Full time (also FLSA Status Non-Exempt, At Will No). Could include full time. We should not include FLSA Status etc unless asked. Schedule section: we can put "Regular Full time". Could also mention FLSA Status Non-Exempt but not required. We must not include headings with filler like "not specified". We have specifics. Now produce HTML fragment. Structure:
Responsibilities
Requirements
Qualifications
Skills