QMS Systems Specialist

About the role

The Quality Management System's (QMS) Coordinator supports the administration, maintenance, and continuous improvement of Quality Management System (QMS) programs, systems, and compliance activities. This role provides operational and systems support across certifications, regulatory registrations, digital platforms, and KPI tracking, ensuring that documentation and resources are accurate, up-to-date, and easily accessible to relevant stakeholders.

Responsibilities

• Administer and maintain QMS systems and databases, including SharePoint sites and Intelex system modules.
• Oversee the Quality and Food Safety SharePoint sites, ensuring content accuracy, logical structure, and ease of navigation.
• Serve as the primary administrator for database management, including user access, data integrity, and configuration.
• Coordinate administration activities such as cross-functional integration projects and system optimization initiatives.
• Support maintenance, troubleshooting, data accuracy, and functionality of Quality Management systems and tools.
• Coordinate third-party certification programs and maintenance activities for Kosher, Organic, Non-GMO Project, Gluten Free, and other certifications.
• Track documentation and renewal timelines, and support audit preparation activities for certification and regulatory programs.
• Act as primary or backup liaison with certification agencies, auditors, inspectors, and accrediting bodies.

Qualifications

• Bachelor's degree in Food Science, Nutrition, Biology, Chemistry, or a related field of study.
• 1–2 years of experience in documentation management, quality management systems, or a related field.
• Knowledge of Quality Management Systems, Quality and Food Safety (QFS), regulatory requirements, document control, labeling, and specifications.

Work Environment

The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM. Local candidates follow a hybrid work model of three days onsite and two days remote, with remote work typically on Mondays and Fridays and onsite work Tuesday through Thursday at the Lakeville office.

Job Type & Location

This is a Contract to Hire position based out of Lakeville, MN.

Pay

The pay range for this position is $25.00 - $36.00/hr.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)