Pursuit Specialist - Federal Market Sector

Job Summary

Join a team where design meets purpose. At RLF, our mission is to create high-performing environments that inspire and nurture the human spirit. For over 90 years, we have been a nationally recognized architecture, engineering, and interior design firm. With a focus on healthcare and federal projects, we deliver impactful, innovative spaces that shape communities and improve lives. We create exceptional places for extraordinary people.

About the Role

We’re a passionate, collaborative team that values excellence, relationships, and fun. If you're looking to make a difference through meaningful work, let’s build something great together.

What We Offer

• Flexible Work Schedules
• Hybrid office (In-office T, W, Th; WFH M, F)
• PTO and holidays
• Paid Health, Dental, and Vision Coverage
• 401(k) with Company Match
• Paid Short & Long-Term Disability
• Paid Life and AD&D benefits
• Employee Assistance Program
• Supplemental Life and Ancillary Insurance Options
• Professional Certification Reimbursement
• Professional Organization Membership Reimbursement
• Wellness Incentives
• Tuition Assistance
• Student Loan Assistance
• Identity Theft Plan and Legal Plan
• Volunteer Time Off
• Pet Insurance

Responsibilities

• Participate in the firm’s strategic pursuit process, focusing resources on high-value opportunities that align with our goals, maximize competitiveness, and support our strong capture and win rates.
• Lead proposal development efforts by crafting tailored content, coordinating input from internal stakeholders, and maintaining consistency with the firm’s brand and strategic messaging.
• Analyze solicitations to assess compliance and requirements, contributing to Go/No-Go decisions and SWOT analyses.
• Balance persuasive storytelling with strict compliance, producing content that is both compelling and fully responsive to the solicitation.
• Support Capture Managers in planning and kick-off coordination and format proposal templates using InDesign to meet opportunity-specific requirements.
• Develop customized content by collaborating with technical staff to gather information and manage external coordination with subconsultants.
• Ensure proposals align with client requirements and win themes through compelling content and graphics.
• Own the quality control of proposals and marketing deliverables, including content and formatting.
• Support capture efforts for future opportunities through client, competitor, market, and industry research that provides actionable intelligence and informs pursuit strategy.
• Strengthen and expand our pursuit resources between opportunities by developing project narratives and documenting newly completed work, ensuring high-quality content is readily available for future pursuits.
• Maintain the Client Relationship Management (CRM) system (Deltek Vantagepoint) and proposal database throughout the pursuit lifecycle.
• Serve as a strategic partner to technical staff, contributing to marketing strategies that align with the firm’s objectives.
• Support the Marketing Team in public relations, trade shows, special events, advertising, and social media to strengthen brand awareness.
• Participate in community functions, pre-proposal meetings, conferences, and related events.
• Cook up with third-party vendors for the production of promotional materials, conference and career fair giveaways, and the printing and binding of proposal deliverables.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in journalism, English, Marketing, Business, or a related field. Equivalent combination of education, training, and professional experience considered.
• Minimum two years of relevant experience. Experience with AEC proposals is preferred; experience with SF330 federal proposals is a plus.
• Strong dedication to continuous professional development and growth.
• Proficiency in writing, editing, and proofreading.
• Lay out and format design skills.
• Strong interpersonal, communication, and emotional intelligence skills.
• A creative and strategic mindset, with the ability to analyze client challenges, identify win themes, and develop persuasive pursuit strategies that support successful outcomes.
• Demonstrated ability to remain composed, organized, and detail-oriented while managing multiple priorities in a fast-paced, deadline-driven environment.
• Effectively work with internal project teams to deliver creative solutions that exceed client expectations.
• Proven ability to build strong relationships and collaborate across multidisciplinary teams to develop winning pursuit strategies, capture plans, and client-focused solutions.
• Proficiency using InDesign Adobe Creative Cloud, Microsoft Office Suite, and Bluebeam.
• Certified Professional Services Marketer (CPSM) and/or APMP (Foundation) preferred.
• Familiarity with CRM databases such as Deltek Vantagepoint or similar platforms.

Benefits

• Flexible Work Schedules
• Hybrid office (In-office T, W, Th; WFH M, F)
• PTO and holidays
• Paid Health, Dental, and Vision Coverage
• 401(k) with Company Match
• Paid Short & Long-Term Disability
• Paid Life and AD&D benefits
• Employee Assistance Program
• Supplemental Life and Ancillary Insurance Options
• Professional Certification Reimbursement
• Professional Organization Membership Reimbursement
• Wellness Incentives
• Tuition Assistance
• Student Loan Assistance
• Identity Theft Plan and Legal Plan
• Volunteer Time Off
• Pet Insurance

Pay

Salary range: $75,000 - $100,000 annually

Schedule

Full-time