Purchasing Specialist

We are looking for a detail-oriented Purchasing Specialist to support daily procurement operations for an onsite team in New Jersey. This long-term contract opportunity is ideal for someone who enjoys coordinating with vendors, managing order activity, and keeping purchasing records accurate and up-to-date.

Responsibilities

• Create and manage purchase orders, requisitions, and related procurement paperwork to support ongoing business needs.
• Communicate with suppliers to request pricing, confirm order details, and secure delivery commitments.
• Track open orders, follow up on acknowledgements, and expedite shipments when timelines are at risk.
• Maintain organized vendor information, purchasing files, and procurement records with a high level of accuracy.
• Partner with internal teams to understand material or service needs and align purchasing activity with operational priorities.
• Review invoices against order documentation and help resolve pricing, quantity, or receipt discrepancies.
• Assist with monitoring inventory levels and support replenishment planning for needed supplies and materials.
• Prepare basic purchasing reports and help identify opportunities for improved supplier performance or cost savings.

Requirements

• Some prior experience in purchasing, procurement, or order coordination is preferred, though entry-level candidates with relevant skills may be considered.
• Ability to prepare and process purchase orders with strong attention to detail and accuracy.
• Comfortable communicating with vendors and internal stakeholders in a clear and detail-focused manner.
• Strong analytical skills with the ability to compare pricing, delivery terms, and order information.
• Proficiency with Microsoft Office and general computer applications.
• Ability to stay organized while managing multiple tasks and following up on deadlines.
• Understanding of purchasing department processes, procurement activities, or vendor support functions is a plus.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.