Purchasing Specialist

Purchasing Process

• Purchases bids and purchase orders as directed and in accordance with established procedures.
• Affords assistance to staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
• Affords assistance with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detects and resolves problems with incorrect orders, invoices, and shipments.

Clerical

• Prepares and maintains vendor database and bidder lists.
• Prepares correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
• Compiles, maintains, and files all reports, and other documents as required.

Other

• Follows district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors

• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).

Tools/Equipment Used

• Standard office equipment including personal computer and peripherals.

Environment

• May work prolonged or irregular hours.

Mental Demands

• Work with frequent interruptions;
• Maintain emotional control under stress.